Staff Accountant

4 weeks ago

Tampa, United States Hyatt Place Hyatt House Tampa Downtown Full time

JOB SUMMARY

    The Staff Accountant has overall responsibility for providing financial, administrative, and clerical services to an assigned hotel/restaurant. This position is also responsible for the accurate reporting of revenue to ensure that the information is balanced.

JOB DUTIES

Hotel General Cashier 

• Verify deposits of each cashier and document variances daily

• Document due back and issue in a timely manner

• Provide change to all cashiers during specified times

• Make deposits to the bank via armored car service. 

• Maintain adequate inventory of cashier supplies including drop envelops

• Maintain MOD bank and replenish as necessary

• House bank issuance and monthly audit

* Work with Front Office Managers to ensure Deposit Ledgers and Guest Ledgers are being monitored

• Communicate deposit information to corporate office(s) daily

Accounts Receivable 

• Set up House Accounts and A/R Accounts as needed or directed by management

• Ensure all Group and Direct Bill accounts are accurate and mailed within three business days

• Bill Third Party (.com) appropriately and timely

• Make collection calls on outstanding accounts to ensure all amounts are collected within 60 days

• Process Net Direct weekly and accurately in the hotel PMS system

• Complete credit references for Direct Bill accounts requesting credit

• Coordinate with Sales & Marketing/F&B/Banquets to ensure accuracy of accounts

Accounts Payable 

• Maintain a high level of organization in filing

• Ensure each invoice received has been properly routed to the approving manager

• Make copies of each invoice for on-property retention

• Log then mail/Fed Ex original, signed/approved invoices to central property for processing

• Attach copies of checks to invoices that have been paid

• Maintain organized retention of check registers 

• Research vendor disputes/questions and statements regarding unpaid invoices

• Ensure proper control measures are adhered in compliance with HRIL/MWTH standards

Other General Responsibilities

• Maintain compliance with HRIL standards and regulations to ensure safe and efficient operation of the hotel

• Maintain confidentiality of all information in accordance with HRIL standards

• Oversee night audit functions are complete and accurate daily

• Verify credit card transmission from the prior day is balanced and submitted accurately

• Respond to guest telephone, credit card inquiries, and chargebacks in an effective and timely manner

• Maintain organized storeroom(s) for long-term record retention of all accounting records

• Maintain an adequate record of sales tax exemption

• Maintain an on-site copy of all contracts, legal agreements, licenses, permits, insurance and other regulatory contract

• Maintain critical date list with associated documents

• Attends and contributes to periodic meetings to maintain favorable working relationships between departments

• Communicate necessary reports and information to the corporate office(s)

• Month-end journal posting to assist with closing

• Other duties as required

MINIMUM REQUIREMENTS

• High School graduate or equivalent

• Two years of front desk/night audit and one year hotel accounting experience (On Q PMS and Micros POS preferred).

• Must be able to provide legible communication.

• Ability to communicate in English with guests, visitors, vendors, and hotel staff.

• Must be able to compute mathematical calculations.

• Proficient in Microsoft Excel, Word, and Outlook.

• Possess a working knowledge of basic office equipment such as fax machines, copiers, scanners, printers, and automated property management systems.

• Ability to 10-key by touch.

• Ability to enforce hotel's standards, policies, and procedures with hotel staff.

• Ability to maintain confidentiality of pertinent hotel data.

• Possess an independent work ethic to perform job functions without supervision.

• Ability to work cohesively with other departments and coworkers as part of a team.

• Maintain a high level of office organization by daily filing routine of all job-related files.

• Attention to detail and accuracy.

PHYSICAL REQUIREMENTS

• Sit for long periods, reaching, bending, pushing, twisting, and sitting, grasping, turning, finger dexterity

• Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally. 

• The constant need to view a computer monitor and small print. 

• Frequent need to see small details and things clearly beyond arms’ reach.

Source: Hospitality Online

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