![Takeda Pharmaceuticals](https://media.trabajo.org/img/noimg.jpg)
Executive Coordinator, Global Communications, R&D and Portfolio Communications
2 months ago
By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy NoticeI further attest that all information I submit in my employment application is true to the best of my knowledge.
Job DescriptionAbout the Role
The Executive Coordinator, Global Communications, R&D and Portfolio Communications plays a crucial role in supporting the Vice President of R&D and Portfolio Communications and their team in their day-to-day office activities. In addition to providing administrative assistance, the Executive Coordinator also plays a key role in fostering a positive team culture and building strong relationships within the Global Communications teams. By helping to coordinate team-building meetings and activities and promoting a collaborative work environment, this role helps strengthen the overall success of Takeda's purpose to bring better health to people and a brighter future to the world.
How you will contribute:
Provide administrative support to ensure the efficient operation of the Global Communications team.
Assist in coordinating both domestic and international travel arrangements. Create and submit travel expense reports in a timely manner in Concur.
Assist in scheduling meetings, calls, and other appointments for the Vice President and their teams, which involve many different time zones.
Assist in creating requisitions in Ariba, checking payments for vendors and consultants in the system, and communicating with them as needed.
Assist in tracking budget forecasts using spreadsheets and preparing reports on budget status.
Facilitate communication and information sharing among team members to enhance collaboration.
Assist in coordinating events and meetings by reserving event spaces, meeting rooms and arranging catering needs.
Assist in the onboarding process for new team members to ensure a smooth integration into the team culture.
Maintain an organized and welcoming office for team members and guests.
Serve as a liaison between different departments or teams to promote cross-functional collaboration and knowledge sharing.
Utilize tools such as Microsoft Outlook, Word, Excel and PowerPoint for document preparation, editing, report creation, tracking and analysis.
Interface and communicate with internal and external customers, directing people to the appropriate resources.
Requirements:
Must be able to interact effectively with all levels of employees throughout the company and understand the structure of the organization and develop a strong network across departments, drawing on the network to answer questions and successfully accomplish responsibilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams and SharePoint) with strong digital literacy.
Experience with travel coordination, both domestic and international, and expense report submission using Concur or similar software.
Ability to schedule meetings, calls, and appointments efficiently with a large group of busy people involving many different time zones.
Familiarity with creating requisitions using Ariba, processing vendor payments, and communicating with vendors and consultants.
Experience in tracking budget forecasts and preparing reports using spreadsheets.
Data entry and analysis skills for collecting, reviewing and formatting accurate data.
Experience in coordinating various events for on-site and off-site meetings, including managing catering requirements and preparing and cleaning before and after the meetings/events.
Ability to multitask effectively and adapt to changing priorities.
Strong organizational and time management skills.
Completes tasks with a high level of detail and accuracy and independence, with minimal supervision.
Ability to conduct independent research with strong problem-solving skills.
Ability to work independently and as part of a team and be able to work well under pressure while being interrupted.
Demonstrated patience in handling challenging situations.
Ability to maintain confidentiality and demonstrate discretion in handling sensitive information.
Strong networking and interpersonal skills to collaborate across departments, treating all colleagues with respect in varied workplace scenarios.
Minimum Requirements/Qualifications:
- High School Diploma/GED required; Associates degree or Bachelor's degree preferred
- Minimum 5 years of relevant work experience, or equivalent combination of training and experience; some industry experience is preferred
- Japanese language skill is a plus but not required
- Strong PC literacy with advanced skills in Microsoft Outlook, Work, Excel, and/or PowerPoint
- Excellent verbal and written communication skills
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
This position is currently classified as "hybrid" in accordance with Takeda's Hybrid and Remote Work policy.
#LI-Hybrid
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - MA - Cambridge - Kendall Square - 500U.S. Hourly Wage Range:
$26.92 - $42.31The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S.based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S.based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
LocationsUSA - MA - Cambridge - Kendall Square - 500Worker Type
EmployeeWorker Sub-Type
RegularTime Type
Full time
-
Cambridge, United States Takeda Full timeBy clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...
-
Cambridge, Massachusetts, United States Takeda Pharmaceuticals Full timeBy clicking the "Apply" button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda'sPrivacy NoticeI further attest that all information I submit in my employment application is true to the best of my knowledge.Job DescriptionAbout the Role...
-
Technical Analyst
5 days ago
Cambridge, United States SPECTRAFORCE Full timeJob Title: Technical AnalystDuration: 6 Months AssignmentLocation: Cambridge, MA 02141 (HYBRID)Work Authorization: US Citizens OR Green Card HoldersDescription:Technical Analyst will be a key member of the Digital R&D Data Products team. This role will collaborate with the vendor team to deliver business critical capabilities in R&D portfolio space through...
-
Executive Coordinator, Global Communications
2 months ago
Cambridge, United States Takeda Full timeBy clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.Job...
-
Executive Coordinator, Global Communications
1 month ago
Cambridge, United States Takeda Pharmaceuticals Full timeBy clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy NoticeI further attest that all information I submit in my employment application is true to the best of my knowledge. Job DescriptionAbout the...
-
Executive Director, Portfolio Operations
3 months ago
Cambridge, Massachusetts, United States Moderna, Inc. Full timeThe Role: At the heart of Moderna's R&D and Portfolio and Program Management (PPM) function this role is instrumental for enabling Moderna to manage and optimize portfolio delivery on speed, quality and costs. We are actively seeking an Executive Director of Portfolio Operations to champion a trusted single source of truth across our entire portfolio and a...
-
Executive Director, Portfolio Operations
3 months ago
Cambridge, United States Moderna, Inc. Full timeThe Role: At the heart of Moderna's R&D and Portfolio and Program Management (PPM) function this role is instrumental for enabling Moderna to manage and optimize portfolio delivery on speed, quality and costs. We are actively seeking an Executive Director of Portfolio Operations to champion a trusted single source of truth across our entire portfolio and a...
-
Sr. Director, R&D Strategy
3 months ago
Cambridge, United States Moderna, Inc. Full timeThe RoleModerna continues to leverage its novel mRNA platform to expand the R&D portfolio and open new therapeutic applications for mRNA across diseases and therapeutic areas. R&D Strategy plays a crucial role for Moderna to achieve its mission to deliver the greatest possible impact to people through mRNA medicines by supporting critical research and...
-
R&D Program Planner
3 weeks ago
Cambridge, Massachusetts, United States Biogen Full timeJob DescriptionAbout This Role The R&D Program Planner will be part of the department of Program Management, Portfolio Technology and will be responsible for creating and managing complex integrated timelines in Biogen's Planisware portfolio planning tool, across a portfolio of programs at all stages of the drug discovery, development, and market continuum....
-
Finance Manager, R&D Vaccines
1 month ago
Cambridge, United States Pfizer Full timeThe Finance Manager, R&D Vaccines provides financial support for a limited number of high priority, and several medium priority early and late stage assets primarily in Vaccines, but could span the categories within PRD and ORD. Medium priority assets include those that have medium sized active budgets, might require collaborations with external partners but...
-
Director, R&D IT
3 months ago
Cambridge, United States Sana Biotechnology Full timeAbout the role Sana Biotechnology is growing, and we are hiring new team members who believe in the potential of engineered cells as medicines, who are passionate about delivering the possible to patients, and who lead with the desire to work on novel ideas. As the Director R&D IT you will report to the Head of R&D IT, to collaborate with the IT and...
-
Director, R&D IT
3 months ago
Cambridge, Massachusetts, United States Sana Biotechnology Full timeAbout the roleSana Biotechnology is growing, and we are hiring new team members who believe in the potential of engineered cells as medicines, who are passionate about delivering the possible to patients, and who lead with the desire to work on novel ideas. As the Director R&D IT you will report to the Head of R&D IT, to collaborate with the IT and business...
-
Community Manager
3 weeks ago
Cambridge, United States Sentry Management Full timeJob DescriptionJob DescriptionSentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board’s endeavors and improving the lifestyles of residents. Our community managers and...
-
Project Technical Coordinator III
4 days ago
Cambridge, Massachusetts, United States Pyramid Consulting, Inc Full timeJob DescriptionJob Title: USA-Project Technical Coordinator IIIJob Type: ContractLocation: Cambridge, MA (Hybrid)Job ID: N/APay Range: $65 - $75/hourEmployee Benefits: Health insurance (medical, dental, vision), 401(k) plan, and paid sick leaveKey Responsibilities:Plan and manage software development projects using Agile methodology and Planview...
-
USA-Project Technical Coordinator III
4 days ago
Cambridge, Massachusetts, United States Pyramid Consulting, Inc Full timeJob Description**Immediate Need for a Technical Coordinator III (IT)**We are seeking a highly skilled Technical Coordinator III (IT) to join our team at Pyramid Consulting, Inc. This is a 06+ months contract opportunity with long-term potential.Key Responsibilities:**Planview Software Expertise**: Utilize Planview software to manage portfolios and ensure...
-
Sr. Director, Portfolio Reporting
2 months ago
Cambridge, Massachusetts, United States Moderna, Inc. Full timeThe Role: At the heart of Moderna's R&D and Portfolio and Program Management (PPM) function this role is instrumental in guiding our clinical development portfolio from early clinical-stage innovation to regulatory approval. We are actively seeking a Senior Director of Portfolio Reporting & Analytics to champion the establishment and advancement of a...
-
Head, Global Value Evidence Strategy Lead
18 hours ago
Cambridge, Massachusetts, United States Biogen Full timeJob SummaryWe are seeking a highly motivated and experienced evidence and market access leader to lead our Global Value Evidence Strategy Team. As the Head, Global Value Evidence Strategy, you will be responsible for developing and executing the global evidence strategy for Biogen's portfolio.Key ResponsibilitiesLead the development, management, and...
-
Sr. Director, Portfolio Reporting
2 months ago
Cambridge, United States Moderna, Inc. Full timeThe Role: At the heart of Moderna's R&D and Portfolio and Program Management (PPM) function this role is instrumental in guiding our clinical development portfolio from early clinical-stage innovation to regulatory approval. We are actively seeking a Senior Director of Portfolio Reporting & Analytics to champion the establishment and advancement of a...
-
Director, Inspection Management, R&D Quality
3 months ago
Cambridge, Massachusetts, United States Moderna, Inc. Full timeThe RoleIn this role, you will play a crucial role in Moderna's inspection management program. Your primary focus will be to coordinate and oversee Regulatory Health Authority inspections, upholding adherence to Health Authority Regulations such as those set by the FDA, EMA, and other Agencies. You will lead the charge in all phases of Regulatory Authority...
-
Director, Inspection Management, R&D Quality
3 months ago
Cambridge, United States Moderna, Inc. Full timeThe RoleIn this role, you will play a crucial role in Moderna's inspection management program. Your primary focus will be to coordinate and oversee Regulatory Health Authority inspections, upholding adherence to Health Authority Regulations such as those set by the FDA, EMA, and other Agencies. You will lead the charge in all phases of Regulatory Authority...