Catering Administrative Assistant

Found in: beBee S US - 2 weeks ago


Kalispell, United States Red Lion Inn Kalispell Full time

Job Description

Principle duties and responsibilities (Essential Functions) include:  

Key Job Functions

  • Process catering files: banquet event orders (BEOs), group contracts, and pm numbers.
  • Handle general phone, email, and fax inquiries.
  • Follow up with clients regarding final guarantees, changes, and other catering details.
  • Screen incoming phone calls, file, and coordinate vendors for upcoming functions.
  • Create labels, group packets, reader boards, and directional signs.
  • Coordinate group amenities.
  • Assist in creating in-house event(s) BEOs.
  • Issue/compile daily change sheets for internal departments.
  • Email weekly report of all upcoming events: daily event sheets, BEO distribution.
  • Creates informational packets. 
  • Field general catering questions
  • Assist with incoming mail.
  • Assist with check-log and check drops.
  • Attend department meetings as needed.

Deliver Passionate & Engaging Service to our Guests.

You will be passionate and truly engaged in taking care of our guests, recognizing individual guests, and anticipating their unique needs to exceed their expectations.

You will consistently deliver our GUEST model:

  • Greet or welcome everyone, warmly with a smile.
  • Use eye and ear contact and the guest’s name.
  • Establish/anticipate needs.
  • Solve and own all requests/complaints.
  • Thank everyone.

Build solid relationships with your Colleagues.

Treat colleagues with respect and dignity.

Other duties and responsibilities may be assigned. The employee is expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description.

Qualifications and Skills 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

·Track record of delivering exceptional guest or client experience

·Ability to communicate, both verbally and written, effectively with guests, vendors and co-workers

·Must read, write, and speak the English language fluently.

·Appropriate professional appearance and demeanor 

·Previous hotel experience preferred.

·Excellent organizational skills

·Excellent time management skills and ability to multitask and prioritize workload.

·Attention to detail and problem-solving skills.

·Proficient in Microsoft Word, Excel, PowerPoint, and other Microsoft Office Applications

Source: Hospitality Online


  • Catering Administrative Assistant

    Found in: beBee jobs US - 2 weeks ago


    Kalispell, Montana, United States Red Lion Inn Kalispell Full time

    Job DescriptionPrinciple duties and responsibilities (Essential Functions) include: Key Job FunctionsProcess catering files: banquet event orders (BEOs), group contracts, and pm numbers.Handle general phone, email, and fax inquiries.Follow up with clients regarding final guarantees, changes, and other catering details.Screen incoming phone calls, file, and...

  • Executive Assistant

    5 days ago


    Kalispell, United States Elevated Advisory & Accounting Full time

    Job DescriptionJob DescriptionSalary: $18-$22Company Overview: At Elevated Advisory & Accounting, we provide expert financial and advisory services with a commitment to integrity, innovation, and excellence. We are looking for a dynamic Executive Assistant to support our CEO in managing daily operational and administrative tasks, ensuring efficiency and...

  • Executive Assistant

    1 week ago


    Kalispell, United States Elevated Advisory & Accounting Full time

    Job DescriptionJob DescriptionSalary: $18-$22Company Overview: At Elevated Advisory & Accounting, we provide expert financial and advisory services with a commitment to integrity, innovation, and excellence. We are looking for a dynamic Executive Assistant to support our CEO in managing daily operational and administrative tasks, ensuring efficiency and...


  • Kalispell, United States Dermatology Associates Full time

    Job DescriptionJob DescriptionBenefits:401(k)Employee discountsHealth insurancePaid time offBenefits/PerksFlexible SchedulingCompetitive CompensationCareers AdvancementJob SummaryWe are seeking a Medical Assistant/Scribe to join our team. In this role, you will gather and document information about clients for their doctors visits. Responsibilities include...

  • Loss Prevention

    2 weeks ago


    Kalispell, United States Rosauers Supermarkets Full time

    Job DescriptionJob DescriptionDescription:We're Rosauers Supermarkets, your local neighborhood grocery store. We're all about fostering a local community of food enthusiasts - individuals who get a kick out of exploring our aisles, discovering new foods to add to their pantry. We stock the freshest ingredients alongside a wide selection of groceries...


  • Kalispell, United States Rosauers Supermarkets Full time

    Work Schedule: Evening and Weekend available We're Rosauers Supermarkets, your local neighborhood grocery store. Ever since we first opened our doors in the heart of Spokane, Washington, we've been a gathering place for those who appreciate sharing delicious food with others. We're all about fostering a local community of food enthusiasts - individuals who...

  • Contract Specialist

    Found in: beBee jobs US - 6 days ago


    Kalispell, Montana, United States Logan Health Full time

    Job Description Summary:Assists in contract management tasks to ensure completeness and compliance with applicable policies and regulatory requirements. Provides organization-wide support to ensure Logan Health system contracts, properties leased and owned are entered in the database system.Qualifications:Minimum of three (3) years administrative experience...


  • Kalispell, United States Rosauers Supermarkets Full time

    Job DescriptionJob DescriptionDescription:Work Schedule: Evening and Weekend availableWe're Rosauers Supermarkets, your local neighborhood grocery store. Ever since we first opened our doors in the heart of Spokane, Washington, we've been a gathering place for those who appreciate sharing delicious food with others. We're all about fostering a...

  • House Supervisor

    5 days ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position assumes a visible leadership role and is responsible for overseeing patient care and administrative activities. Acts as the on-site administrator in the organization after normal business hours and has the authority and responsibility for administrative decisions and appropriate notification of the Administrator on Call...

  • Therapy Aide

    Found in: Lensa US P 2 C2 - 2 weeks ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position readies patients for therapy, assists with patient treatment and performs administrative tasks as applicable for assigned area(s). Qualifications: + Minimum of one (1) year experience in a hospital or clinical setting preferred. Other combinations of education and experience may be considered. + Previous experience...

  • Program Coordinator

    3 days ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position assists in the operational support and coordination of designated program(s). Responsible for the oversight and completion of program services ensuring the needs of the population served while adhering to established schedules, specifications, and budgets. Ensures organizational compliance and ongoing readiness with the...

  • Therapy Aide

    Found in: Lensa US P 2 C2 - 3 days ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position readies patients for therapy, assists with patient treatment and performs administrative tasks as applicable for assigned area(s). Qualifications: + Minimum of one (1) year experience in a hospital or clinical setting preferred. Other combinations of education and experience may be considered. + Previous experience...

  • Program Coordinator

    2 days ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position assists in the operational support and coordination of designated program(s). Responsible for the oversight and completion of program services ensuring the needs of the population served while adhering to established schedules, specifications, and budgets. Ensures organizational compliance and ongoing readiness with the...

  • Housekeeper

    6 days ago


    Kalispell, United States Tender Heart Senior Living Full time

    Job DescriptionJob DescriptionSalary: $15-16 DOEWe are looking for a Rockstar Housekeeper to join our BeeHive Homes Team. This position is scheduled for 9:00am - 3:00pm Monday-Friday. Some of the job duties include:Deep cleaning our resident's rooms and bathrooms 1-2 times per weekMaintaining cleanliness of all indoor and outdoor common areasWorking with...

  • Housekeeper

    5 days ago


    Kalispell, United States Tender Heart Senior Living Full time

    Job DescriptionJob DescriptionSalary: 15-16We are looking for a Rockstar Housekeeper to join our BeeHive Homes Team. This position is scheduled for 9:00am - 3:00pm Monday-Friday. Some of the job duties include:Deep cleaning our resident's rooms and bathrooms 1-2 times per weekMaintaining cleanliness of all indoor and outdoor common areasWorking with the...

  • Housekeeper

    5 days ago


    Kalispell, United States Tender Heart Senior Living Full time

    Job DescriptionJob DescriptionSalary: 15-16We are looking for a Rockstar Housekeeper to join our BeeHive Homes Team. This position is scheduled for 9:00am - 3:00pm Monday-Friday. Some of the job duties include:Deep cleaning our resident's rooms and bathrooms 1-2 times per weekMaintaining cleanliness of all indoor and outdoor common areasWorking with the...

  • House Supervisor

    5 days ago


    Kalispell, United States Logan H ealth Full time

    Supervisor Nursing Operations page is loaded Supervisor Nursing Operations Apply remote type On-Site locations Kalispell, Montana time type Full time posted on Posted 3 Days Ago job requisition id Req8845 Job Description Summary: This position assumes a visible leadership role and is responsible for overseeing patient care and administrative activities. Acts...


  • Kalispell, United States CareerBuilder Full time

    Address: 301 N. Wilson Bozeman, Montana 59715 Northern Rockies Field Coordinator JOB DETAILS Actively Recruiting : Yes Position title : Northern Rockies Field Coordinator Deadline to apply : 2024-02-20 Type of Position : Staff (Seasonal) Town, City, Park, etc : Kalispell State / Territory : Montana Benefits : Health Insurance Project/Program Focus : Climate...

  • CNA Student

    Found in: Talent US C2 - 5 days ago


    Kalispell, United States Logan Health Full time

    Job Description Summary:Provides basic nursing care to patients under the direction and supervision of assigned leadership and as applicable to assigned area(s).Qualifications:Previous work experience in a healthcare setting preferred.Additional certifications as applicable to assigned area(s):Home Health Aide certification preferred or must successfully...

  • EEG Neurodiagnostic Technologist- $5,000 Sign-on Bonus

    Found in: Lensa US P 2 C2 - 2 weeks ago


    Kalispell, United States Logan Health Full time

    Job Description Summary: This position operates specialized equipment which measures and records electrical activity of the brain, peripheral nervous system, and spinal cord. Performs under the physician’s clinical supervision and assists in the delivery of patient care and treatment. Qualifications: + Minimum of one (1) year experience and/or training in...