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Assistant Buyer- Hybrid

2 months ago

Miami, United States University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

***HYBRID option available***

The department of Supply Chain has an exciting opportunity for a Full Time Assistant Buyer to work at UHealth. The Assistant Buyer meets end users (customer) supply needs and the execution of timely and cost-effective purchases for the organization. The incumbent's focus will be on the timely processing of requisitions and orders while providing excellent customer service. He/she has authority to place orders and confirm price structures within the spending limits assigned by the director of purchasing and in compliance with finance division guidelines.

  • Reviews and authorizes of purchase orders to ensure compliance with active contracts.
  • Recommends products to end users looking to maximize current/active in-place contracts.
  • Establishes regular, standing, blanket orders as maybe required under the direction of the Buyer and/or Senior Buyer.
  • Assures orders have proper authorization, account numbers, price, product /service description, delivery instructions and other terms and conditions.
  • Communicates with suppliers to validate information and finalize a business transaction (price, delivery, contract terms and conditions).
  • Evaluates departmental requests for contacted items, substitutions, or referrals to buyer or senior buyer.
  • Brings to the attention of buyer or senior buyer adjustments to the contracts that would improve the efficiency of ordering or intended to correct an error.
  • Works with other supply chain sections, updating databases to correct information as required.
  • Recommends to buyer, senior buyer, sourcing, accounts payable, or value analysis improvements to be pursued with suppliers to create more EDI connectivity and automated transactions.
  • Determines most appropriate method of order placement in conjunction with the buyer.
  • Processes customer orders that are sent to supply chain.
  • Confirms that any and all orders processed are submitted to vendors without error.
  • Maintains proficiency in the use order management tools and requisition systems.
  • Assists customers with questions and concerns, conducting remote end-user training when requested. Answers phone calls from customers and suppliers ensuring the utmost customer service is provided to each and every individual.
  • Processes supplier confirmations that are sent to supply chain via electronic means.
  • Addresses customer issues and concerns via e-mail and/or phone call effectively and efficiently.
  • Addresses customer receiving/distribution order issues utilizing appropriate databases by calling the supplier and/or utilizing other shipping carrier's databases (i.e., UPS, FED-EX).
  • Cleanses customer special purchase order requests by verifying if the item requested is in the supply chain database system.
  • Processes rush orders for customers in a timely manner taking into consideration the nature of the rush request.
  • Works with logistics to process and/or coordinate returns as appropriate Serves as a knowledgeable resource to support customers (clinical and administrative staff) with respect to product and contract information.
  • Maintains current knowledge of product changes/conversion, implementation details, and ongoing contract processes for those portfolios assigned. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Minimum Qualifications

  • High School diploma
  • Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:
  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.
  • Ability to manage a budget and work within the constraints of that budget.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
H4