Chief, Office of Grants and Local Services

4 weeks ago

Hawaii, United States Armed Services YMCA of The U S A Full time

Job Description The Executive Director oversees the development and execution of all programs and services at the branch. The Executive Director designs new programs and services based on the needs of military members and their families, with the input of military base leadership. This position supervises all staff at each of the Armed Services YMCA Hawaii Branches and program sites and works closely with the local Board of Management to develop and maintain the mission, vision, strategic plans, and goals of the branch and executes their implementation. The Executive Director is responsible for managing the budget and all financial reporting, leading the organization’s fundraising efforts, and ensuring the staff is accomplishing the organization’s goals and objectives. In addition, the Executive Director serves as the primary spokesperson for the branch and the liaison to other organizations and the community at large.
Executive Leadership and Administration
Create goals and objectives annually in a strategic plan for local Board approval.
Provide leadership to branch in developing and implementing strategic plans, short- and long-term goals, and organizational policies and procedures.
Divide and assign work effectively, delegating appropriate levels of freedom and authority to staff, while maintaining oversight of branch operations.
Ensure branch is in line with National ASY policies and procedures and all new policies and procedures are implemented in a timely manner.
Manage all branch staff and ensure mid-level supervisors are managing staff appropriately and effectively.
Develop and enforce performance expectations for staff; ensure new hire and annual appraisals are completed and documented in staff files.
Encourage staff development and education and ensure staff is meeting all education and work requirements outlined by regulatory agencies and/or the State (e.g., Ensure compliance with personnel and hiring policies and state and federal regulations on workplaces and employment.
Maintain a climate that attracts, keeps, and motivates a diverse, quality staff.
Provide training to branch staff that meets requirements of National Headquarters and State.
Ensure branch is adhering to risk management recommendations and guidelines.
Develop and execute programs and services based on the needs of the military community and resources available within approved annual budget.
Work with the military leadership to determine needs of junior enlisted and their families and ensure the branch is providing services that meet these needs.
Evaluate programs and determine if they are consistently meeting the needs of the community and if they are operating efficiently and within budget.
Work with the National Headquarters Director of Financial Development on fundraising goals and expectations, grant opportunities, and other opportunities for funding programs.
Promote involvement of staff, local Board, other organizations, and the community in fundraising.
Establish positive relationships with government, foundation, corporate, and individual donors.
Establish positive and collaborative working relationships with local Board members to facilitate involvement in programs.
Assist in training local Board members on roles.
Cultivate relationships in the local community to develop a Board candidate recruitment pipeline, ensuring the Board has a broad range of experience and expertise.
Attend all local Board, Executive Committee, and partner organization meetings.
Community Relations
Establish positive working relationships and cooperative arrangements with community groups and organizations.
Represent the organization in the business community by actively participating in civic groups, committees, and boards beneficial to the organization.
Promote positive relationships with military members and their families, donors, staff and volunteers.
Financial Management and Legal Compliance
monitor staff usage and handling of funds and hold final accountability of all monies collected and spent.
Develop and maintain sound financial practices with the guidance of National Headquarters and under the supervision of the local Board.
Prepare the annual branch budget in collaboration with staff, local Board, Finance Committee, and National Headquarters’ Controller, and obtain approval of the local Board. Ensure all documents are submitted timely and with the correct information to National Headquarters and the local Board.
Report monthly to the local Board on budget reports.
Ensure that funds are disbursed in accordance with contract requirements and donor designations. Maintain official records and documents and ensure compliance with federal, state, and local regulations and reporting requirements (e.g., annual information returns, payroll withholding and reporting, etc.)
Execute legal documents appropriately and with the support of the local Board Chair on behalf of the Board; negotiate and administer all contracts related to the operations of the branch and its programs.
Adhere to ASYMCA’s organizational policies and procedures.
Bachelor’s degree in Business Administration or related field preferred.
# Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
# Ability to work independently and with minimal supervision.
# Ability to manage several projects simultaneously.
# Microsoft Office experience and ability to quickly learn other software programs is required.

Able to operate general office equipment. Visual and hearing acuity necessary to operate equipment, use telecommunication, read fine print, and utilize a computer monitor throughout the course of a normal workday.

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