Administrative Assistant

2 weeks ago


Walbridge OH, United States Integrated Talent Strategies Full time

Integrated Talent Strategies (ITS) is seeking an Administrative Assistant to work in the Toledo, OH area for a construction contractor. This is a contract to direct position that offers a variety of great benefits including competitive salary, health insurance, 401(k), and paid time off. Responsibilities:

  • Assist in the preparation of all required correspondence, meeting minutes, etc.
  • Prepare subcontracts, purchase contracts, and change orders.
  • Prepare, edit, and proofread proposal letters and bid forms.
  • Assist with obtaining bid bonds.
  • Assist with permit applications and scheduling inspections.
  • Create job folders electronically.
  • Monitor GEM Licenses email folder and distribute appropriately.
  • Prepare weekly Client lists.
  • Maintain Find-It-Fix-It spreadsheet and distribute gifts weekly.
  • Distribute Safety Meeting & Safety Summary.
  • Receptionist coverage (part-time Receptionist hours are 9:30 – 2:30) daily and when out of office.
  • Prepare outgoing mail.
  • Order and distribute snacks for office and warehouse.
  • Maintain credit card expenses through company Visa Clarity software.
  • Ordering lunches for meetings.
  • Prepare foreman file boxes.
  • Create Panduit labels/wire marker tags for field personnel.
  • Scheduling functions and meetings, internally and externally.
  • Miscellaneous administrative and clerical duties as required.About Integrated Talent Strategies (ITS)
ITS is an international recruiting and staffing firm specializing in Engineering, Technical and Professional positions. Founded in 1984 as a subsidiary of an engineering firm, ITS continues to remain a strategic partner for the job seeker. Our clients include some of the largest and most respected architectural, engineering, and manufacturing companies in business today. Our ability to offer a wide range of services, and the flexibility to adjust to the changing needs of our clients, has allowed us to maintain a solid reputation for several decades.

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