Part-Time (.8) Excutive Assistant to the Assistant Superintendent

3 weeks ago

Hopkinton MA, United States Hopkinton Public Schools Full time

TITLE: Executive Assistant to the Assistant Superintendent TYPE OF POSITION: Part-time (.8), anticipated 8/1/2024 start; salary commensurate with experience (range $33.38-$35.97/hour) LOCATION: Central Office, Hopkinton, Massachusetts AREA OF CONSIDERATION: All qualified candidates This is the position of Executive Assistant to the Assistant Superintendent. The incumbent provides support to the Assistant Superintendent and the Assistant Superintendent’s team of directors, by coordinating, overseeing and managing an array of ongoing duties and special projects. The Executive Assistant reports to the Assistant Superintendent for Curriculum, Instruction, Assessment and Professional Development. QUALIFICATIONS: High school diploma or general education degree (GED), Bachelor’s degree in a related field preferred; Experience working in a school or business setting in a clerical and/or executive assistant capacity; Extensive experience with office software, such as the Microsoft Office suite and Google Apps required. Student information system and MUNIS experience preferred; Ability to prioritize and meet deadlines; Ability to communicate clearly and effectively, both orally and in writing; Ability to apply knowledge, skills, abilities and experience to manage projects or segments of projects independently; Such alternatives to the above qualifications as the supervisor(s) may find appropriate and in conformity with state and federal requirements. DUTIES: The incumbent provides support to the Assistant Superintendent and the Assistant Superintendent’s team, including, but not limited to the following: Organizes and maintains both electronic and paper files of records and correspondence, including special projects. Prepares and distributes reports, correspondence, and forms, frequently of a confidential nature; Maintains Assistant Superintendent’s calendar; makes and confirms appointments and meetings as directed, schedules meeting space, and schedules and receives visitors; Assists with budgeting and grant management by facilitating the purchase order process, including requisition entry, tracking expenditures, processing invoices, and providing relevant backup information; Assists with special projects, such as home education, new educator orientation and induction, curriculum material requisition, professional development management, and related work, including tracking relevant information, and producing and maintaining related reports; Coordinates translation and interpretation services for families; Other duties, as assigned. Online is our preferred method of application: However, if you wish to apply by mail, please download and print the appropriate application form on our website: Send your completed application to: Human Resources Hopkinton Public Schools 89 Hayden Rowe St. Hopkinton, MA 01748 Incomplete applications are not able to be considered. The Hopkinton Public School System does not discriminate on the basis of race or traits historically associated with race, color, religion, national origin, age, gender, gender identification, sexual orientation, genetic information, or disability in admission to, access to, employment in, or treatment in its programs and activities. The Hopkinton Public School district is an equal opportunity employer, committed to diversity in our workplace. The school system’s educational philosophy and personnel goals, including the goal of equal employment opportunity, will be considered in filling all positions.

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