Clinic Manager

2 weeks ago


Madison WI, United States Orthodontic Experts Management LLC Full time
Description:

About us:

Orthodontic Experts is dedicated to quality care and orthodontic excellence, we are a community committed to making a difference in the lives of our patients. We are looking for the best of the best to join our Madison team. We currently have twenty-four offices in the greater Chicagoland area, Wisconsin, and Indiana. This year we are on track to open additional offices Our core Values consist of the following:

Accountability
Continuous Improvement
Inclusion
Integrity
Respect
Teamwork
Transparency

Job Description:

As Clinic Manager, your primary responsibility will be to oversee the day-to-day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You will be responsible for managing staff, scheduling appointments, providing quality patient care, and maintaining a safe and secure environment. The Clinic Manager will effectively manage and motivate clinic staff and ensure that all patients receive the highest quality of care.

Tasks include but are not limited to:

Trains and supervises office personnel
Manages the efficient and effective scheduling of patients and adjusts as needed
Monitors no-shows and manages the necessary calls and re-scheduling
Conducts sessions with patients for reviewing treatment and payment plans
Demonstrated experience in and knowledge of scheduling systems
Monitors and ensures all systems used in the Office are operating to peak effectiveness
Has experience building and overseeing a medium to large team of direct reports
Facilitates Office staff meetings to recognize team successes, communicate changes of policies and procedures, and plan the days and weeks’ events
Ensures compliance with regulatory procedures
Handles patient complaints and provides feedback to Providers/Assistants on issues related to clinical matters
Equipment and supply ordering and/or issues
Completes monthly, quarterly, and annual operation checklist
Provide weekly and monthly reporting to leadership
Coordinate training for clinic staff
Coordinate and facilitate monthly meetings for clinical staff
Maintain patient data according to regulations and company policies
Ensure that records are stored securely and in compliance with privacy and security regulations
Take responsibility for the appearance and functionality of the office
Maintain facilities and equipment in accordance with hygiene and safety regulations including OSHA.
Monitor and maintain the office budget
Participate in marketing events
Maintaining team members' weekly schedule
Assist TC with making calls (Welcome calls, Lost Cases and Denied)
Participate in Marketing events
Cash Handling
In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks.
Other duties as assigned
Requirements:
A bachelor degree or equivalent
3-4 years of experience in office administration
2-3 years of office management experience
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Google Suites.
Bilingual - Spanish preferred but not required

Working Hours/ Location:

Monday – Wednesday 8:45am – 5:00pm
Thursday 7:45am - 4:00pm
Friday 6:45am – 3:00pm
2 Saturdays per month
Travel availability to Beloit , Menomonee Falls

Benefits (for our full-time employees):

Paid Training
Clinical Bonuses
Paid Time Off
Holiday Pay
Medical, Dental, Vision, and Life Insurance
Accident Insurance
Short-Term Disability
Long-Term Disability
Employee Assistance Program
Health Savings Account
Dependent Care Account
401(k) and matching
Pet Insurance
Tuition Assistance Program
Identity Theft Protection
MetLife MetLaw Legal Insurance
Transit Reimbursement - Commuter Account
Free and discounted Orthodontic Treatments
  • Clinic Manager

    1 month ago


    Madison, United States Madison Psychiatric Associates Full time

    Clinic Manager for a moderate sized private practice mental health clinic. The clinic manager works closely with and is supervised by MPA partners. Together they work to implement strategic goals for the clinic as established by the partnership. The clinic manager is expected to function independently within the framework outlined by the MPA partners. They...

  • District Manager

    6 days ago


    Madison, United States Covid Clinic Full time

    **Description** COVID-19 testing is a key component of care, and Covid Clinic is dedicated to providing accessible testing for all. We take this role very seriously and are offering new work opportunities for energetic people looking to make a difference **Requirements** **Job Requirements:** * Managing Regional Managers and their teams to make sure that all...

  • District Manager

    7 days ago


    Madison, United States Covid Clinic Full time

    **Description** COVID-19 testing is a key component of care, and Covid Clinic is dedicated to providing accessible testing for all. We take this role very seriously and are offering new work opportunities for energetic people looking to make a difference **Requirements** **Job Requirements:** * Managing Regional Managers and their teams to make sure that...


  • Madison, United States PSG Global Solutions Careers Full time

    Apply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for a Clinical Trial Manager, working in Pharmaceuticals and Medical Products industry in 5 Giralda Farms, Madison, New Jersey, 07940, United States. Supports the Sr. CTM/operational study lead in collaborating with clinical...


  • Madison, United States PSG Global Solutions Careers Full time

    Apply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for a Clinical Trial Manager, working in Pharmaceuticals and Medical Products industry in 5 Giralda Farms, Madison, New Jersey, 07940, United States. Supports the Sr. CTM/operational study lead in collaborating with clinical...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The Department of Family Medicine and Community Health is interested in a Family Medicine physician to join the UW Health Northport Drive Clinic . This physician faculty will practice full-spectrum family medicine in the inpatient and outpatient settings, with maternity care (OB) being preferred. This position will be involved in teaching of residents,...


  • Madison, WI, United States UW Health Full time

    Work Schedule: 100% FTE, Monday - Friday day shift, 8:00am - 5:00pm. Hours may vary based on the operational needs of the department. You will be working at the Digestive Health Center and the new Eastpark Medical Center in Madison, WI. Be part of something remarkable Grow your nursing career at our new state-of-the-art facility - Eastpark Medical Center...


  • Madison, WI, United States UW Health Full time

    Description: Work Schedule : 100% FTE, Monday – Friday, 8:00am – 5:00pm. No weekends or holidays. Hours may vary based on the operational needs of the department. This position will be at the University Hospital located in Madison, WI. Be part of something remarkable Join the #1 hospital in Wisconsin! We are seeking a Registered Nurse (RN) Clinic...


  • Madison, United States BioTAB Healthcare Full time

    Job DescriptionJob DescriptionPosition Summary The Clinical Territory Manager  (CTM) is responsible for providing pneumatic compression devices to patients as prescribed by physicians or referred by therapists. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:Provide pneumatic compression devices for...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The University of Wisconsin-Madison Department of Family Medicine and Community Health,  UW Health Odana Road Clinic, located in Madison, Wisconsin , seeks a new faculty member to join their clinic. This physician faculty will provide the full spectrum of family medicine skills and patient care, with maternity care (OB) and newborn rounding preferred....


  • Madison, United States Centers for Independence Full time

    **Manager - Clinical Service - CRC** **Job Details** **Job Location** WHCG - Milwaukee, WI **Position Type** Full Time **Description** **Job Purpose:** This is a supervisory position that is responsible for the daily clinical operations of the Crisis Resource Center (CRC) in correlation with the Director of Crisis Services. The responsibilities include...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The University of Wisconsin Department of Family Medicine and Community Health is adding a NEW CLINIC to the department. The UW Health Janesville Clinic, which will be located in Janesville, Wisconsin, seeks a Family Medicine physician to join their clinic. This physician faculty will provide the full spectrum of family medicine skills and patient care...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The  Department of Family Medicine and Community Health is interested in a Family Medicine physician to join the  UW Health Access Wingra Family Medicine Clinic . This physician faculty will practice full-spectrum family medicine in the inpatient and outpatient settings, with maternity care (OB) optional. This position will be involved in teaching of...


  • Madison, WI, United States Food Management Search Full time

    This is a contract job opportunity. potential for perm Position: Nurse - Clinical Research - RN or LPN 8290 Location: Madison WI Schedule: see below Projected duration: Job code: CVDJP00028290 Multiple openings benefits are available Job is at a clinical research facility Preparing for upcoming studies, service healthy population of patients during...


  • Madison, United States Katalyst Healthcares & Life Sciences Full time

    Responsibilities: Develop and maintain global clinical data standards, including operational (eCRF and external), post-process, Study Data Tabulation Model (SDTM), controlled terminology, external data mappings (e.g., lab or ECG), and other applicable standards. This would include physical creation of the metadata and mappings between the...


  • Madison, WI, United States Orthodontic Experts Management LLC Full time

    Orthodontic Experts is dedicated to quality care and orthodontic excellence, we are a community committed to making a difference in the lives of our patients. Inclusion As Clinic Manager, your primary responsibility will be to oversee the day-to-day operations of the clinic, ensuring that all areas of the clinic are running smoothly and efficiently. You...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The Department of Family Medicine and Community Health is interested in a Family Medicine physician to join the UW Health Northport Drive Clinic . This physician faculty will practice full-spectrum family medicine in the inpatient and outpatient settings, with maternity care (OB) being preferred. This position will be involved in teaching of residents,...


  • Madison, United States PSG Global Solutions Careers Full time

    Apply now and our proprietary system will quickly have you in front of a live recruiter. The Opportunity Description We're looking for a Senior Clinical Supplies Management Specialist, working in Biotechnology/Medical Devices industry in Madison, New Jersey, United States. Job description: Develops and implements the initial timeline, budget, drug supply...

  • Clinical Navigator

    3 weeks ago


    Madison, WI, United States PAM Health Full time

    *Clinical Navigator* This position works under the direction of the Director of Business Development. Cultivates referral relationships, manages assigned territory, and completes patient assessments. Makes sales contacts as well as analysis of referral and admission data from assigned territory. Works collaboratively with business development team members...


  • Madison, WI, United States University of Wisconsin Dept of Family Medicine Full time

    The University of Wisconsin Department of Family Medicine and Community Health,  UW Health Portage Clinic, in Portage, Wisconsin , is interested in a Family Medicine physician to provide the full spectrum of family medicine skills in an outpatient clinic. This position will be involved in clinical teaching of medical students and other learners. This...