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Associate Director, Flexible Workforce

1 month ago

Princeton MN, United States Otsuka Full time

As a member of the Sourcing Execution team, you will play a pivotal role in overseeing and enhancing the sourcing operations within the organization. This position involves developing and executing sourcing strategies for Otsuka's flexible workforce program. You will be responsible for managing vendor relationships, and driving continuous improvement initiatives to optimize procurement processes creating a predictable and repeatable experience for business partners. Under the supervision of the Procurement leadership, the Associate Director, Flexible Workforce will ensure the efficient delivery of the flexible workforce program through execution of program processes, procedures, tools, technology and governance related to the management of partner programs. This role will enforce all policies, processes and system usage and partner with other key sourcing stakeholders, legal, business partners and Financial Planning & Analysis to drive cost optimization opportunities while maximizing value and minimizing risks for Otsuka.


Partner with the Otsuka stakeholder community to provide seamless process adoption, implementation and execution of key partnerships, vendor performance/SLA's, quality, metrics, and continuous improvement to demonstrate organizational value of the Flexible Workforce program.
Develop and oversee industry/external ecosystem relationships for the Flexible Workforce program.
Oversight of portfolio vendor strategy, including management of associated activities such as QBR's, data analysis and issue escalations.
Maintain and update internal standard operating procedures (SOP) for day-to-day program projects and tasks.
Ensure the adoption and enforcement of all flexible workforce policies, which includes, working closely with Legal Affairs and other internal stakeholders.
Ensure continuous improvement, risk mitigation and process excellence across throughout the portfolio.
Work independently to oversee day-to-day management of data integrity and processes associated with onboarding/off-boarding, which will include, but not limited to, organizing orientations and managing contract workers data integrity.
People management responsibility of the Flexible Workforce Program team.
Execute and oversee assignment notifications to contract worker Otsuka constituents on approaching assignment end dates, extensions, check-ins etc.
Drives appropriate training across the organization on the importance of policies and processes.
Ensures appropriate controls are in place to meet regulatory requirements (i.e. J-sox, Third Party Risk Management, etc.)
Strong negotiation skills with a track record of achieving cost savings and favorable contract terms.
Excellent leadership and project management capabilities, with a focus on fostering a collaborative and results-driven team culture.
Analytical mindset with the ability to leverage data to drive decision-making and continuous improvement.
Familiarity with procurement software and tools.
Experience interacting with senior level clients and vendors; Demonstrated flexible workforce management and metrics development.
Understands key financial and operational controls.
Demonstrated experience in management and oversight of a contingent labor program, either from an in-house or managed service provider perspective.
Demonstrated ability of managing teams, working independently and managing multiple tasks/work streams simultaneously
Working knowledge of the legal environment surrounding contingent workers and employee classification guidelines
Proficient with Microsoft Word, PowerPoint and Quick Base with advanced Excel capabilities
Experience working with Workday, Ariba and Beeline VMS.
Executive presence and influence with demonstrated ability to tell a story and influence the direction of the organization
Effective influencing and negotiating skills, both external and internal, and ability to flex influence with various levels of the organization.
Bachelor's degree in Human Resource Management or Business or relevant technical expertise. Advanced degree (MBA/MS) preferred.


Accountability for Results - Stay focused on key strategic objectives, be accountable for high standards of performance, and take an active role in leading change.
Respectful Collaboration - Seek and value others' perspectives and strive for diverse partnerships to enhance work toward common goals.
All qualified applicants are encouraged to apply and will be given consideration for employment without regard to race, color, sex, gender identity or gender expression, sexual orientation, age, disability, religion, national origin, veteran status, marital status, or any other legally protected characteristic.


If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation, if you are unable or limited in your ability to apply to this job opening as a result of your disability. Statement Regarding Job Recruiting Fraud Scams
Please understand, Otsuka will never ask for financial information of any kind or for payment of money during the job application process. We do not require any financial, credit card or bank account information and/or any payment of any kind to be considered for employment. We will also not offer you money to buy equipment, software, or for any other purpose during the job application process. If you are being asked to pay or offered money for equipment fees or some other application processing fee, even if claimed you will be reimbursed, this is not Otsuka. These claims are fraudulent and you are strongly advised to exercise caution when you receive such an offer of employment.
Otsuka will also never ask you to download a third-party application in order to communicate about a legitimate job opportunity. Scammers may also send offers or claims from a fake email address or from Yahoo, Gmail, Hotmail, etc, and not from an official Otsuka email address. To ensure that you are communicating about a legitimate job opportunity at Otsuka, please only deal directly with Otsuka through its official Otsuka Career website
Otsuka will not be held liable or responsible for any claims, losses, damages or expenses resulting from job recruiting scams. If you believe you are the victim of fraud resulting from a job recruiting scam, please contact the FBI through the Internet Crime Complaint Center at: or your local authorities.
Otsuka America Pharmaceutical Inc., Otsuka Pharmaceutical Development & Commercialization, Inc., All CVs/resumes submitted by search firms to any Otsuka employee directly or through Otsuka's application portal without a valid written search agreement in place for the position will be considered Otsuka's sole property. Please, no phone calls or emails.