Residency Program Administrator

3 weeks ago

Oakland CA, United States Kaiser Permanente Full time

Job Summary:
Partners with multiple physician Program Directors (PDs) in planning and coordinating academic and operational activities of the residency/fellowship programs programs. Assists in the development and implementation of residency/fellowship program eductional and administrative goals. Responsible for ensuring program, faculty, and resident compliance with ACGME and Kaiser Permanente requirements. Provides guidance and advicce on the interpretation and observance of Residency Review Committee requirements, graduate medical education (GME) policies and procedures in matters of importance to the Regional GME enterprise.
Essential Responsibilities:

~ Manages single or multiple (2-4) residency/fellowship programs operational activities and ensures residency program goals and objectives are accomplished.

~ Participates with the PD/APD, residents/fellows, and faculty in program evaluation, remediation of deficiencies, and development of best practices improvements to ensure accreditation standards are met and maintained.

~ Consults with PD and advises on pertinent issues concerning resident selection, appointment, reappointment, and termination.

~ Partners with PD and faculty to ensure efficient and effective residency candidate interview processes.

~ Reviews and advises on candidate screening and resident selection.

~ Advises PD and assists in responding to and resolving resident issues and program administrative problems.

~ Designs processes to address identified problems.

~ Organizes residency program workload, monitors status of work in progress, and keeps the PD informed of activity priorities and deadlines.

~ Provides guidance on performance and productivity issues.

~ Provides management support to residency program personnel (faculty, residents, & staff) by interpreting organizational and departmental policies, standards, operational procedures, and guidelines.

~ Creates program-specific policies required for ACGME compliance.

~ Assists PD and faculty in the development of program curriculum, including integration and evaluation of core competencies into all educational activities.

~ Monitors resident schedules to ensure resident and faculty compliance with ACGME work hours rules.

~ Ensures timely logging of duty hours in E*Value.

~ Brings discrepancies to the attention of all affected parties for correction.

~ Monitors and ensures accurate logging of residents procedural, operative and patient care experiences.

~ Brings deficiencies to the attention of PD and faculty for correction.

~ Responsible for the development, accuracy and completeness of ACGME Program Information Forms (PIF) and Internal Review documents.

~ Serves as liaison between residency program and GME office, as well as various other agencies, organizations, and groups.

~ Prepares, distributes, and records a variety of documentation associated with program operations (outside rotations credentials, Program Letters of Agreement, residency verifications, etc.).

~ Composes confidential and substantive program correspondence.

~ Delegates to residency program secretary.

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