Allen Family Center Administrative Coordinator

2 weeks ago

Seattle WA, United States Mary's Place Seattle Full time

Description: The Allen Family Center Administrative Coordinator is a passionate, dedicated, and experienced administrative professional that supports our Outreach team and community partnerships. The position is based at the Allen Family Center, a collaborative community center located in the Mt. Baker neighborhood of Seattle which serves homeless and housing unstable families.

The Allen Family Center Administrative Coordinator actively engages in Mary's Place racial equity work – striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.

This is a full-time non-exempt position that on occasion may require the flexibility to work some weekends, evenings and holidays. The hourly wage range is $25.This position reports to the Allen Family Center Outreach Manager. The Allen Family Center Administrative Coordinator works full-time on-site at the Allen Family Center located in the Mt. The regular schedule for this position is Monday through Friday, 8:45 a.m. ­Responsible for working with the Outreach Manager in supporting programming and community outreach at the AFC
· Responsible for the distribution, reconciliation, and reporting of AFC donations, resources, and services
· Manage new employee physical items including creating the new hire name badge, key fobs, coordinating package delivery, filing facilities repairs, etc.
· Manage the AFC's shared calendars in Outlook, and serve as the point of contact for partner providers, community members, and clients to schedule appointments with Allen Family Center staff
· Provide administrative support to the Outreach Manager
· Attend Outreach and AFC team meetings, prepare agendas and take minutes for regular team meetings
· Provide oversight of seasonal administrative projects and events planned for the community out of the AFC
· May assist with or coordinate training attendance and record keeping for AFC staff
· Maintain a presence at the front desk to answer the door, greet visitors and assist staff in answering questions as needed.
· Set up and maintain the inter-office system to facilitate referrals to Outreach Specialists/Coordinators and AFC partnership agencies
· Serve as the point person for office equipment scheduling and maintenance.
· Maintain inventory and place orders for resource room supplies at the AFC.
· Advise and support mediation and conflict resolution of Allen Family Center staff, with the support and supervision of the Outreach Manager
· Assist other Mary's Place programs, such as Prevention and Housing, with administrative projects and support, as directed

AA or bachelor's degree, or equivalent experience
· 2+ years in an administrative support role; Proven track record to demonstrate a high level of discretion and judgment, and the ability to maintain confidentiality of sensitive client and staff information
· Dedicated to meeting the expectations of the leaders and staff at the AFC; Ability to excel in a collaborative and fast-paced environment as well as in working independently
· Experience and accuracy in data entry (such as lists of names and addresses)
· High level skills in Microsoft Office suite
· Experience and comfort operating standard office equipment (computers, phone systems, mail machine, photocopier)
· Highly motivated, resourceful, flexible
· Strong understanding of and commitment to the Mary's Place mission of empowering women, children, and families experiencing homelessness and of Mary's Place commitment to equity and diversity

Ability to use a computer and telephone, as well as other standard office equipment
Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required
Travel to program sites and meetings outside the site and around the county as necessary
Ability to work in an environment where there may be animals present, including dogs
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. In addition, Mary's Place offers the following benefits to full-time staff:
~ Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
~ 10 days of flexible floating holidays each calendar year (accrued 40 hours on January 1st and 40 hours on July 1st). Employee Assistance Program

We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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