Director, Operations, Office of Finance and Operations

2 weeks ago

Washington DC, United States Knewin Full time

Job Details Level : Management Job Location : Atlantic Council Headquarters - Washington, DC Position Type : Full-Time Salary Range : $130,000.00 Salary/year Description

The Office of Finance and Operations (OFO) serves the 16 programs and centers of the Atlantic Council. Operational efficiency within OFO is critical to the success of the Council and the Director, Operations will play an integral role to help us achieve our goal of delivering exceptional service to our colleagues to support the work they do to around the work with our partners and allies to shape the global future.

The Atlantic Council seeks an organized, entrepreneurial, and motivated professional to manage a variety of workstreams to ensure that the internal operations of the organization run at peak efficiency. The Director will work directly with the Chief Operating Officer (COO) in overseeing a range of functions including operations, information technology (IT), physical and cyber security, and facilities and building management, interacting closely with the programs and centers across the Council to deliver on day-to-day processes.

A successful candidate will have the ability to problem solve, work well in a team, and communicate effectively and often. The candidate should be prepared to work in a fluid, driven work environment, and should possess a strong record of organization, reliability, creative thinking, attention to detail, and prioritization.

This position is based onsite in our Washington, DC headquarters. Pay is commensurate with experience, education, and organizational equity, with offers starting at $130,000.Applications submitted by April 26, 2024, will be prioritized for consideration.

Job responsibilities:
  • Build, implement, and maintain systems, policies, and procedures that elevate service and support to all internal and external stakeholders.
  • Communicate and explain new directives, policies, or procedures; Work with the Deputy Director, Office of Finance and Operations to develop trainings, guides, and support materials.
  • Supervise the Facility and Office Manager and the Receptionist.
  • Maintain all organizational insurance policies, working closely with brokers to ensure coverage for the organization, events, and travel.
  • Working closely with the Deputy Director, Office of Finance and Operations, manage the operational, security, IT budget within OFO, creating the annual budget, reforecasting throughout the year, and performing monthly reconciliations to ensure budget to actual spending is on track.
  • Think creatively and work with programs and centers to identify areas for improvement within the services provided to the Council.
  • Perform other duties as assigned.

New Office Buildout and Move

  • Lead on construction and occupation plans for Council’s new global headquarters, working closely with real estate brokers, architects, general contractors, and a wide range of vendors to ensure the timely and on-budget completion of the project.
  • Manage the office move and change management for the Council’s 300+ full-time employees. Please note that this project is in the final months, and will require quick learning to adapt to the timeline of the buildout and move.

Facility Management

  • Liaise with building management and security, proactively leading on maintenance, facilities, electrical, access and security issues to ensure that the working environment for our employees and guests is safe and comfortable.
  • Oversee the maintenance and management of all facilities and systems, including but not limited to mechanical, electrical, fire/life safety, plumbing, waste management, and sustainability.
  • Verify that all facilities are managed in compliance with codes, ordinances, regulations, laws, and other requirements.

Physical Security

  • Direct planning for physical security operations and activities throughout the organization including physical security, incident management, threat assessments and mitigation, risk identification/support, and awareness programs.
  • Develop strategic relationships and act as liaison between the Council, law enforcement agencies, building/venue security, and private contractors. Act as an advocate on behalf of the Council to educate law enforcement of Council’s interests.
  • Serve as liaison to the Security Committee of the Board of Directors, managing quarterly agendas and strategic planning of the committee. Drive mission to ensure safety, security, and well-being of staff and visitors as well as cyber and physical assets.

Information Technology

  • Provide leadership to IT Managed Services Provider, serving as internal manager of the Council’s outsourced IT function.
  • Develop and manage technological infrastructure, including organizational information systems, IT support, software applications, and other systems.
  • Implement and maintain critical IT systems, including ensuring system security and disaster recovery systems are in place.
  • Develop IT policies to support organizational goals; motivate employees and oversee department initiatives.
  • Identify new technologies and opportunities to improve systems and processes.

Cybersecurity (in collaboration with contracted vCISO and security team)

  • Build a strategic and comprehensive information security program that defines, develops, maintains and implements policies and processes that enable consistent, effective information security practices which minimize risk and ensure the integrity, confidentiality and availability of information that is owned, controlled and processed within the organization. Ensures information security policies, standards, and procedures are up-to-date.
  • Continuously evaluate and manage the Council’s cyber and technology risk posture.
  • Oversee, develop and deliver initial and ongoing security training to the workforce. Initiate, facilitate, and promote activities to foster information security awareness within the organization.
Qualifications
  • Bachelor’s degree or higher in a relevant field required.
  • 10-15 years of relevant operations and facilities experience.
  • Experience managing a major office move.
  • Excellent organizational, time management, and project management skills, including ability to identify, balance, and rapidly shift priorities as needed.
  • Positive, flexible, get-it-done attitude.
  • Ability to make sound judgments, assume responsibility, and work proactively and independently in a fluid environment with tight deadlines and competing priorities.
  • Excellent writing and communication skills and ability to write and edit under tight timelines.
  • Strong interpersonal skills appropriate for operating effectively in a multicultural, international team environment.
  • Data-driven, detail-oriented, self-starter, and an excellent problem solver.
  • Advanced computer skills using MS Office products, including Word, Excel, Outlook, PowerPoint, and SharePoint, and ability to quickly learn new software and platforms.
  • Experience working with a non-profit or international organization preferred.
#J-18808-Ljbffr

  • Director of Finance

    1 week ago

    Washington, United States Medicare Rights Center Full time

    The Medicare Rights Center (www.medicarerights.org ) is a national, nonprofit consumer service organization that works to ensure access to affordable health care for older adults and people with disabilities through counseling and advocacy, educational programs, and public policy initiatives. Medicare Rights’ unique blend of service, education, and...

  • Finance Director

    2 weeks ago

    Washington, United States Utah Government Finance Officers Association Full time

    Salary: $110,000 to $130,000 annually DOQ The City of Quincy is seeking a Finance Director for this growing community of 8,100 near the center of Washington State in Grant County, 2.5 hours east of Seattle and 2 hours from Spokane. Once a strictly agricultural community in the rich farming areas of the Eastern Washington Columbia Basin, Quincy has nearly...

  • Business Operations Consultant

    1 day ago

    Washington, United States Win Win Operations Full time

    ATTENTION: YOU MUST ANSWER ALL APPLICATION QUESTIONS AND SUBMIT THE REQUIRED SUBMITTALS (IF APPLICABLE) TO BE CONSIDERED FOR THIS POSITION. ABOUT US Win Win Operations is a leading staffing firm specializing in providing qualified professionals in various industries for government contracts. We are a small business with a nationwide reach. We are...

  • Director of Operations

    2 weeks ago

    Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full time

    Job DescriptionJob DescriptionOPEN DATE:   Monday, February 5, 2024CLOSE DATE:  Open until filledSALARY RANGE:  Excepted Service, Grade 7 ($91,865.97)The Bowser Administration seeks an energetic and qualified candidate to serve as the Director of Operations for the Mayor’s Office on Latino Affairs (MOLA) in the Executive Office of the Mayor....

  • Finance and Operations Director

    1 week ago

    Washington, United States Pathfinder Services Full time

    Pathfinder is seeking an experienced Finance and Operations Director for the anticipated USAID-funded Accelerating Choice, Equity, and Sustainability for Services (ACCESS) project. The purpose of this project is to improve sexual reproductive health and related health outcomes among adolescents/youth and other underrepresented and underserved populations by...

  • Deputy Director

    4 weeks ago

    Washington, United States Department Of Justice Full time

    Summary The Deputy Director (Auditing) is responsible for the daily operational conduct of all financial management systems and policies, audit activities, and accounting operations of the Department of Justice (DOJ) and/or the Office Boards and Divisions (OBDs). The activities of this...

  • Director of Financial Operations

    1 day ago

    Washington, United States The Catholic University of America Full time

    Posting Title: Director of Financial Operations Overview: Oversees the financial functions of the Conway School of Nursing in collaboration with the Dean and serves as a key contributor to the financial positioning of the School as a whole. This includes management and oversight of all financial areas, operations, communications, reporting, budget...

  • Facility and Office Manager, Office of Finance and Operations

    3 weeks ago

    Washington, United States Atlantic Council Full time

    Overview The Atlantic Council seeks a professional, energetic, and experienced Facility and Office Manager to ensure the efficient operation of our office space and facilities and provide administrative and operational support to the Office of Finance and Operations. The ideal candidate will be responsible for ensuring a safe, productive, and...

  • Deputy Director, Operations and Finance, Middle East Programs

    5 days ago

    Washington, United States Atlantic Council Full time

    The Deputy Director for Operations will report to the Senior Director of the Rafik Hariri Center and Middle East Programs and work across the entirety of our portfolio, including about 30 staff and 10 workstreams, leading personnel and financial management, as well as budgeting and reporting. This role will help oversee the recruitment, retention, and...

  • Assistant Director, Financial Operations

    4 hours ago

    Washington, United States American University Full time

    American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University Department: Kogod School of Business Time Type: Full time Work Modality: Hybrid 02 (On...

  • Operations Officer

    1 week ago

    Washington, United States Young Professional Network of the Greater Association of Realtors Full time

    The Operations Officer will lead and assist with work integral to the fundraising and operations of the Foundation. This includes processing donations, managing donor database, and assisting in day-to-day administrative functions. The Operations Officer may be assigned other responsibilities related to the Foundation’s activities when required. The Bhutan...

  • Deputy Director

    6 days ago

    Washington, United States US Offices, Boards and Divisions Full time

    **Duties**: The Deputy Director (Auditing), Finance Staff within Justice Management Division, DOJ supports the Director in managing the Finance Staff activities to formulate and establish Department-wide policies, procedures, and financial systems to support planning, programming, budgeting, accounting, and other financial management activities. Major...

  • Assistant Director of Finance

    2 weeks ago

    Washington, United States EOS Hospitality Full time

    Job Overview Supervise and coordinate the Accounting Operations in the hotel to ensure accurate, timely and consistent reporting in accordance with policies and procedures, Federal, State and local laws and regulations. Assist and support the Director of Finance in maintaining control over income, expenses and the assets and liabilities of the hotel....

  • Associate Director for Messaging

    1 week ago

    Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full time

    POSITION: Associate Director for Messaging OFFICE: EOM Office of Communications OPEN: March 20, 2024 CLOSE: Open until filled GRADE: Excepted Service, Grade 4 SALARY: $85,791.36 This is an Excepted Service position. Selected candidate must be a District resident or establish residency within 180 days of hire. Current District of Columbia residents will...

  • Deputy Director

    4 weeks ago

    Washington, Washington, D.C., United States Department Of Justice Full time

    Summary The Deputy Director (Auditing) is responsible for the daily operational conduct of all financial management systems and policies, audit activities, and accounting operations of the Department of Justice (DOJ) and/or the Office Boards and Divisions (OBDs). The activities of this office will include both central management and administrative support...

  • Staff Operations Officer

    4 weeks ago

    Washington, United States Non-Departmental Agency Full time

    Summary Staff Operations Officers provide integration between CIA Headquarters and Directorate of Operations field offices, program management, and operational case management to drive clandestine operations. ...

  • Staff Operations Officer

    3 weeks ago

    Washington, Washington, D.C., United States Non-Departmental Agency Full time

    Summary Staff Operations Officers provide integration between CIA Headquarters and Directorate of Operations field offices, program management, and operational case management to drive clandestine operations. Duties As a Staff Operations Officer for the CIA, you will provide the seamless integration between CIA Headquarters and Directorate of Operations...

  • Chief Operating Officer

    2 weeks ago

    Washington, United States Consilio LLC Full time

    Chief Operating Officer, Washington DCHybrid remote, 3 days in/2 remoteRequired:MBA or JD preferred7+ years of directly related experienceA fast-paced DC law firm is seeking a Chief Operating Officer. Work closely with the firm's Managing Partner to manage the firm’s day-to-day operations and coordinate administrative and executive matters for a boutique...

  • Chief Operating Officer

    2 weeks ago

    Washington, United States Consilio LLC Full time

    Chief Operating Officer, Washington DCHybrid remote, 3 days in/2 remoteRequired:MBA or JD preferred7+ years of directly related experienceA fast-paced DC law firm is seeking a Chief Operating Officer. Work closely with the firm's Managing Partner to manage the firm’s day-to-day operations and coordinate administrative and executive matters for a boutique...

  • Operations Officer

    1 day ago

    Washington, United States The Bhutan Foundation Full time

    The Operations Officer will lead and assist with work integral to the fundraising and operations of the Foundation. This includes processing donations, managing donor database, and assisting in day-to-day administrative functions. The Operations Officer may be assigned other responsibilities related to the Foundations activities when required. The Bhutan...