Secretary 2 (Office/On-site) - #260105-7539CL-001

The State of Connecticut, Department of Developmental Services (DDS) – West Region – is recruiting a Secretary 2 to work at the Lower Fairfield Center (LFC), located in Norwalk, CT. Position Highlights PCN 18149 Lower Fairfield Center (LFC), Norwalk Full‑time, 40 hours per week Monday – Friday 8:00 am‑4:30 pm Regular days off Saturday and Sunday; flexibility required as needed Role Overview The Secretary 2 will independently perform a full range of secretarial functions to support the DDS West Region, Lower Fairfield Center Intermediate Care Facility. Responsibilities include but are not limited to: Proofreading documents and communications for content Coordinating and scheduling meetings and appointments Maintaining office filing systems Maintaining a high level of inventory of supplies and equipment, including ordering new supplies Other duties as needed About Us DDS partners with the individuals we support and their families to promote meaningful opportunities for individuals to fully participate as valued members of their communities. What’s In It For You Professional growth and paid professional development opportunities A healthy work‑life balance for all employees State of Connecticut is an eligible Public Service Loan Forgiveness employer Engage in a rewarding career, make a difference in the public sector, and work collaboratively in a team environment Purpose of Job Class (Nature of Work) In this state agency, the class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. Examples of Duties Typing: format and type a full range of correspondence, reports, bills, drafts, etc.; proofread for content; edit using knowledge of grammar, punctuation and spelling. Filing: design office filing systems; organize and maintain files (including confidential files); maintain, update and review reference materials and manuals. Correspondence: compose complex letters and/or memoranda for own or supervisor's signature. Report Writing: compile information from a variety of sources and prepare narrative or statistical reports, exercising judgment in the selection of items to be included. Interpersonal: greet and direct visitors; answer phones and screen incoming calls; provide advice to callers regarding policy and procedures; coordinate with others both within and outside the organization on non‑routine matters. Processing: screen letters, memos, reports and other materials to determine action required; may make recommendations to the supervisor. Secretary: arrange and coordinate meetings (including space and equipment); research, assemble and coordinate meeting materials; write minutes of meetings; take notes; prepare expense accounts; make travel arrangements. Office Management: maintain an inventory of supplies and equipment; order supplies when necessary; complete, process and maintain paperwork for purchasing; maintain time and attendance records; assist in preparing and monitoring the office budget; design and initiate new forms and procedures to facilitate workflow. Knowledge, Skill and Ability Considerable knowledge of office systems and procedures, proper grammar, punctuation and spelling; knowledge of business communications; knowledge of the department's/unit's policies and procedures; business math; interpersonal skills; oral and written communication skills; ability to schedule and prioritize office workflow; operation of office equipment including computers, tablets, and other electronic equipment; operation of office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor). Minimum Qualifications – General Experience Three (3) years of experience above the routine clerk level in office support or secretarial work. Minimum Qualifications – Special Experience One (1) year of the general experience must have been as a Secretary 1 or its equivalent. Minimum Qualifications – Substitutions Allowed College training in the secretarial sciences may be substituted for the general experience on the basis of fifteen (15) semester hours equalling one‑half (½) year of experience to a maximum of two (2) years. Preferred Qualifications Clerical and administrative experience in a setting that provides services to individuals with intellectual and developmental disabilities. Experience with 255 Incident Reports and knowledge of DDS investigation processes. Experience composing complex correspondence for internal and external purposes. Experience working in an environment requiring strong attention to detail and accuracy with proofreading and data entry. Experience with supply order processing and inventory management, verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance. Experience interacting and corresponding with various state and private agencies via verbal and written communications. Experience using a variety of Microsoft Office programs, including but not limited to Microsoft Access, Excel, Word and PowerPoint. Experience building and maintaining strong interpersonal relationships, collaborating effectively with a wide variety of stakeholders, including external business partners and agencies. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYERThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. #J-18808-Ljbffr