Senior Conference Tax Specialist

Job Summary

IEEE and its members inspire a global community through IEEE's highly cited publications, conferences, technology standards, and professional and educational activities, innovating today for a better tomorrow. The overall purpose of this position is to support the cross‑departmental teams working with conferences in maintaining good standing with US and global taxing jurisdictions and to make recommendations to optimize the organization’s tax obligations and assist with tax planning by researching, interpreting, and implementing identified tax solutions. This person will work in collaboration with the conference business and align in establishing processes and protocols. This role provides technical guidance, combining advanced expertise in non‑profit, and indirect tax strategy, review, and reporting with the proactive development and implementation of tax technology and automation solutions.

The person in this position identifies, develops, and executes solutions for highly complex tax compliance functions as it pertains to the US and global operations of IEEE and its subsidiaries. This position is expected to work independently, with minimal supervision, and with the ability to prioritize multiple projects and deadlines. Primary Responsibilities Tax reporting and compliance – international direct and indirect tax Assist with design and implementation of recommended tax policies and strategies Define requirements and recommend plans and resources needed to meet future tax reporting and compliance requirements Monitor changes that impact the organization Research tax rules and regulations relevant to global events Maintain, revise, and streamline tax procedures Identify areas of tax savings by analyzing tax information Interface with volunteers, staff, and professional tax advisors to resolve complex issues Educate volunteers and staff regarding tax processes and requirements Make recommendations for business and process improvements Key Responsibilities Tax Compliance Accurate preparation, review, and timely filing of assigned tax returns: Federal, state, local, and international income tax returns Indirect tax returns (SUT, VAT, GST, JCT, etc.) Other required statutory reporting Coordinate the end‑to‑end VAT registration and filings lifecycle Assist with VAT tax audits and related inquiries Resolve complex issues as they arise Prepare and maintain tax provision schedules, including ASC 450 and ASC 740 calculations Manage cross‑departmental accounting and tax issues Tax Planning Develop and maintain tax policies, processes, and internal controls Research tax laws and recommend tax strategies relevant to global events Perform tax assessments on revenue streams and specific products related to conference events Initiate cross‑department projects around compliance and technology Improve efficiency and controls, including documenting processes and maintaining written records of applicable regulations Complete essential reconciliations Problem Solving Review and resolve issues that arise with the enterprise transaction tax system or government taxing jurisdiction platforms and coordinate duties for the tax engine Uniform indirect tax coordination for IEEE’s global conference business Assist with tax risk assessments and document key decisions and rationales Provide training and practical guidance to conference team and volunteers Maintain data integrity and audit trails for global tax reporting Respond accurately and timely to inquiries from internal and external customers and make recommendations when appropriate Perform compliance risk and tax contingency analysis Special projects Tax Technology Assist with conference related tax system and automation initiatives Assist with implementation of new tax registrations in the tax engine and across IEEE systems Assist with implementation of conference related electronic invoicing regulations and other technical compliance requirements Drive continuous improvements to tax procedures through automation and system enhancement Coordinate with internal and external partners to resolve issues as they develop Qualifications Education Bachelor's degree or equivalent experience in accounting or tax (Required) Master's or other advanced degree (Preferred) Work Experience 4-7 years tax and/or accounting experience (Required) Licenses and Certifications CPA or JD with tax/finance background (Preferred) Skills and Requirements Experienced tax exempt professional – proficient with direct and indirect tax return preparation and review, and tax research. Effective interpersonal skills to ensure that tax compliance plans are created that address the needs and known constraints of the IEEE enterprise.

Ability to analyze compliance requirements, identify problems, design appropriate reporting solutions, and solve problems with moderate supervision. Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters. Positive attitude and a supportive, team‑based approach towards the attainment of goals. Ability to successfully prioritize and lead several projects simultaneously to completion.

Excellent verbal and written communication with the ability to plan, execute and improve work processes. High level of initiative and motivation. Must be able to work in a deadline‑oriented environment. Demonstrated ability to successfully prioritize and support multiple complex projects (e.g., system implementations, audits) to completion in a deadline‑oriented environment.

Technologically savvy knowledge worker who seeks out technology solutions to business challenges. Proficient in various computer applications including tax software (direct and indirect tax applications), Google and Microsoft Office suite, including Word, Excel, and PowerPoint. ERP system experience a plus. Familiarity with emerging technologies, including automation and AI, in tax process design and transformation.

Ability to build relationships and constructively interact with the team, internal IEEE departments and volunteers. Works independently with minimal supervision. Other Requirements As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

Please note

This position is not budgeted for employer‑sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status. For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re‑assign duties to this job at any time due to reasonable accommodations or other business reasons.

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