Payroll & Benefits Administrator
1 month ago
Payroll Duties
- Ensure employees are set up within Dayforce correctly and that any requested changes (e.g. banking, taxes, etc.) are verified and entered properly.
- Ensure that entitlements have been updated and are effective for new hires.
- Ensure that benefit elections are flowing through to payroll properly.
- Enter and update any garnishments/support payments and ensure that they are flowing through to payroll.
- For terminated employees, ensure final payments are calculated and monies owed (e.g. vacation pay) are entered into payroll.
- Review and validate timesheets on a biweekly basis; follow up with management regarding discrepancies and issues.
- Enter payroll adjustments, for example:
- Service awards
- Expense reimbursement (e.g. work boots, cell phone)
- Ad hoc bonus payments
- Corrections from prior pay periods
- Third Party Sick Pay adjustments
- Review, validate and commit payroll.
- Generate and file post-commit payroll reports.
- ACA Year-End Reporting.
- Prepare and validate year-end forms (W2 & 1095C).
- Miscellaneous duties such as:
- Requesting EFT payments (e.g., an employee was not set up in time for payroll, a bank account was compromised, termination pay owing, etc.)
- Filing documents and reports into appropriate folders
- Monthly and quarterly reports (e.g. Multiple Worksite Verification Report)
- Responding to employee and management emails and questions
- Providing support/information for financial audits
- Responding to income verification requests
- Responding to garnishment/support requests
- Registering Farrow with new states & following up with any issues as needed
Benefit Duties
- Provide day-to-day benefit administration support by:
- Communicating plan information to employees
- Ensuring that employees are enrolled in benefits or have officially opted out of coverage as per plan guidelines
- Acting as the main point of contact for benefit questions, service escalation, etc.
- Provide day-to-day medical leave administration support by:
- Communicating leave information to employees who are requesting medical leave
- Ensuring the correct type of leave is being presented (e.g. Worker’s Comp vs STD)
- Filing leave documents as needed
- Following up on leave status and collecting any updated documentation
- Ensuring that any required payments are collected from the employee
- Coordinating RTW with HRBP
- Participate in the annual benefit plan review process by:
- Providing the broker with reports and sharing employee feedback
- Making recommendations regarding changes to plan offerings
- Preparing for open enrollment by configuring and testing the Open Enrollment option in Dayforce, ensuring that all benefit codes are updated and working properly
- Monitoring employee participation in Open Enrollment and following up as needed
- Providing technical support to employees during Open Enrollment
- Review and validate benefit billing invoices/statements and ensure that they are sent to finance with appropriate backup within specified time frames. Prepare benefit billing reports.
401K Administration Duties
- Provide day-to-day 401K administration support by:
- Communicating plan information to new hires.
- Monitoring and processing changes to deductions
- Acting as the main point of contact for 401K questions, service escalation, etc.
- Review, validate and submit 401K biweekly remittances and ensure information is sent to finance within specified time frames.
- Participate in the annual plan audit by:
- Reviewing plan offerings and performance annually with the broker
- Providing the auditor with requested reports and supporting documentation
General Human Resources and Administrative Support Duties
- Assist the HRBP in day-to-day employee administration by:
- Assisting with recruitment by conducting candidate pre-screens, scheduling interviews, etc.
- Preparing employment offer letters, background screening, reference checks, etc.
- Hiring employees in Dayforce and ensuring the employee profile is set up properly
- Updating employee information in Dayforce
- Assisting with employee onboarding and orientation
- Filing documentation
Education and Experience
- Post Secondary Education (Human Resources/Payroll/Accounting or related field)
- 5-8 years of experience Benefits/Payroll/HR Generalist Roles
- Experience with Ceridian Dayforce HCM an asset
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