Proposal Director

We’re Genesis AEC, an award-winning architecture, engineering, construction management, and CQV firm, and a leader in the life sciences industry. Ranked #5 in Pharmaceutical Design by ENR magazine, we’re designing and constructing facilities that advance worldwide health. We’re proud to contribute to our clients’ success, earning honors that include a 2021 ISPE Facility of the Year (FOYA) award and an ENR Mid-Atlantic’s Best Manufacturing Project award for our work at the National Institutes of Health. Our culture is based on inclusion, one where all identities, backgrounds, and perspectives are embraced.

When you’re on our team, you’ll find you are supported, challenged, and encouraged to grow – with opportunities, training, and a work-life balance to help you succeed. WHAT YOU'LL BE DOING Genesis AEC isa specialized architecture, engineering, and construction (AEC) firm focusing on the life sciences sector, providing comprehensive services for pharmaceutical, biotech, and medical device facilities. Founded in 1996, the company offers a full spectrum of services, including consulting, design, construction management, and Commissioning, Qualification, and Validation (CQV) services to help clients design and build state-of-the-art facilities. Role Accountabilities: Lead the comprehensive proposal development lifecycle (RFPs, RFQs, RFIs, qualifications, and shortlisted presentations), including managing schedules, ensuring compliance, and overseeing all review cycles.

Collaborate with Business Development and firm leadership to define and strategically utilize " Go/No-Go" decisions and develop strategic Win Themes and differentiators for each competitively bid pursuit. Direct the final production and submission of competitive bids, guaranteeing timely delivery and adherence to all client requirements. Conduct post-submission and post-award lessons-learned sessions to continuously refine the proposal process and improve the firm's win rate for competitive bids. Enhances the aesthetic appeal of competitive bids with cohesive, consistent branding, new templates, infographics, imagery, and overall graphics.

II. Content, Brand, and Aesthetic Leadership Serve as the chief content steward for pursuit-related materials, overseeing the creation, updating, and maintenance of items such as project descriptions, team resumes, firm qualification (quals) packages, project profiles, and presentations. Working with the Marketing Director, lead brand identity/audit/revitalization efforts; ensure brand aesthetic and graphic consistency in all submitted documents and deliverables at Genesis; and work diligently to ensure new brand aesthetic’s adoption across the organization. Demonstrate advanced proficiency in Adobe InDesign and Microsoft PowerPoint, applying expertise to the high-quality layout and production of pursuit-related and marketing deliverables.

Direct and manage external third-party agencies or graphic design resources, as needed, to deliver brand-compliant proposal graphics and marketing assets. Lead the final writing, editing, and proofreading of all submission components to ensure clarity, persuasiveness, and technical accuracy. III. Infrastructure, Process, and Systems Refine the current proposal process, focused on addressing gaps, driving efficiencies, streamlining functionality, ensuring continuous improvement, and mapping to CRM system adoption as needed.

Design and implement best-practice proposal processes and governance (e.g., file structure, content categorization, version control) to enhance team efficiency and pursue quality. Act as a key champion for CRM adoption within the Marketing/BD function, providing input on system configuration and assisting in the training and guidance of team members. Ensure all project, client, and team expertise/skills necessary for proposals are accurately logged and maintained on the network and within the CRM system, as appropriate. IV.

Cross-Functional Collaboration & Support Partner closely with the Marketing Director to ensure strategic messaging and boilerplate language are consistent across all proposals and firmwide external communications. Provide input into overall BD strategy by analyzing pursuit data and market trends, helping to refine target client profiles and service line positioning. Collaborate with the Marketing Director with ad-hoc support for broader firm marketing initiatives, including key client events, awards submissions, and providing content/aesthetic input for website development. Mentor and train technical staff and any ancillary personnel on effective proposal writing and firmwide pursuit processes.

Education & experience: Bachelor’s degree in marketing or equivalent experience 10+ years of experience in a professional services marketing role with emphasis on developing proposals and pursuit strategy A/E/C industry in Life Sciences experience, a strong plus Track record of success creating content for complex solicitations, both small and large (above $20M) Proficiency with Microsoft Office Suite, SharePoint, InDesign, and Office 365 experience preferred Essential skills: Excellent verbal and written communication skills Advanced graphics, document layout, writing, editing, and quality assurance skills Advanced at designing and executing complex marketing initiatives and strategic campaigns Works independently upon receiving general direction Supervises employees and/or assignments in accordance with company culture and policies Confidence and experience leading pursuit brainstorming sessions and marketing meetings Ability to inspire teams to meet internal deadlines Positive attitude, even when under pressure Ability to multitask in a fast-paced environment Collaborative and productive work style Flexible and willing to assist with multiple tasks WHY YOU’LL LOVE IT HERE Ourcollaborativeandpositive culturesets us apart We offer schedule flexibility, including 9-hour days Monday-Thursday and 4-hour Fridays, all year long; daily hours that work with your commuting or personal obligations; and ahybrid schedule. Comprehensive medical, dental, vision, and Rx insuranceplans, withtwo-thirds of your premiums and deductible paid Competitive 401 (k)matchprogram Generouspaid time off Thought leadership opportunities, including a$1,000 awardfor presenting or publishing your technical expertise Competitivecompany-paid trainingopportunities A5% salary increasefor earning your professional license Flexible opportunitiesto grow your career #J-18808-Ljbffr