Legal Assistant

2 weeks ago

Columbia, United States Gallivan, White & Boyd, P.A. Full time

Legal Assistant

(Full -Time, Non-Exempt)


Structure: The Legal Assistant is responsible for increasing attorney efficiency and enabling the Firm to provide excellent client service, in accordance with this position description.

The Legal Assistant shall coordinate office activities for Attorneys, performing a variety of legal assistant duties, such as, scheduling hearings, preparing legal documents and correspondence, docketing cases, and maintaining court dockets and diaries, filing, transcribing dictation, and providing information and direction to others. The work requires knowledge of legal, clerical, and office practices.


Goals: The Legal Assistant is responsible for assisting in moving the firm toward the following goals:

  • Increasing attorney efficiency
  • Enable the Firm to provide excellent client service


Requirements:

  • Strong Computer Skills - experience with Microsoft Office (Word, Outlook,
  • Excel, and PowerPoint)
  • Good Oral and Written Communication
  • Interpersonal Skills - ability to work with many different personalities
  • Ability to multi-task
  • Ability to handle sensitive information confidentially and take proper precautions to protect information electronically and physically
  • Strong technological skills to include ability to electronically organize and manipulate documents; ability to effectively manage calendars; strong knowledge of Microsoft Office (Work, Outlook, Excel, and PowerPoint)
  • Strong organization and prioritization skills
  • Ability to professionally, and effectively communicate both orally and in writing
  • Perform duties with accuracy, quality, and integrity
  • Handle simultaneous projects, effectively multi-tasking and remaining flexible to last-minute changes
  • Work in a team environment, while maintaining a pleasant disposition
  • Work independently while using appropriate level of discretion to complete projects/assignments as directed
  • Detail oriented
  • Thorough knowledge of legal principles, research techniques, legal terminology, and medical terminology
  • Strong interpersonal skills
  • Transcribing dictation is a plus


Responsibilities and Authorities:

  • Perform assignments under attorney direction
  • Organize and analyze information
  • Organize case files including, but not limited to: indexing, reports, charts, and numerical and tabular materials
  • Cross-check and validate information
  • Prepare written reports, correspondence, business letters, minutes, charts other documents as directed, and transcribing dictation
  • Interact with clients and opposing counsel as necessary to effectively perform assigned duties for Attorney(s)
  • Miscellaneous projects as requested
  • Assist attorneys in preparation for hearings
  • All other duties as required


Education/Experience

  • Associate degree, or equivalent work experience, bachelor’s degree a plus
  • 2-3 years relevant legal experience to develop necessary knowledge base
  • Defense litigation experience preferred
  • Experience with MS Office, Westlaw, case management software, and Outlook
  • Experience with document production/management software


Benefits

Gallivan, White & Boyd offers a robust benefits package including: 401(k) plan, affordable health, dental and vision coverage, life insurance, critical illness, health savings account (HSA), flexible spending accounts to help offset the cost of dependent care and/or health care expenses (FSA), short term disability, long term disability,

Teledoc to provide 24/7 access to a doctor by phone or online video, hybrid work schedule, and an employee assistant program (EAP).


Gallivan, White & Boyd, P.A. is an Equal Opportunity Employer. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments, and strongly encourage diverse candidates to apply with the firm.


Benefits:


  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Vision insurance


Schedule:


  • Day shift
  • Monday to Friday

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