Legal Secretary

Job Title: Legal Secretary

Location: Plattsburgh, NY

Duration: 04 months contract

Job Description:

· Process incoming ERPO communications immediately (these duties take priority).

· Review for calendar conflicts.

· Create and update the NYMatters case management system as the case progresses.

· Preparing the printed file.

· Drafting requested documents.

Responsibilities:

· Providing other administrative support to AAGs as necessary.

· Update the agency spreadsheet and close the NYMatters and paper files. Process Incoming Communication as a backup to the Administrative Assistant.

· Answer, screen, and redirect incoming phone calls with a professional and friendly disposition.

· Greet, direct, and provide materials to in-person office visitors with excellent customer service.

· Open mail, email, and faxes and review, scan, log in, distribute, and/or file as needed using established office procedures.

· Set up and maintain paper and electronic files for each new case opened.

· Enter data into case management systems (NYMatters) General Administrative.

· Keep staff informed of, and schedule as needed, phone conferences, meetings, court appearances, and legal filings due.

· Communicate, and maintain positive working relationships, with OAG, Court, and client agency staff.

· Notarize documents as needed (if notary).

· Maintain case closing procedures by closing cases in NYMatters as each case is resolved.

· Problem-solve with a positive, can-do attitude, and positively contribute to office morale Process Outgoing Communication.

· Independently compose simple emails, faxes, and letters as directed by legal staff.

· Prepare outgoing mail (copy, scan, address, affix postage, and deliver to postal box).

· Prepare outgoing overnight mail to include delivery to Dropbox when necessary.

· Arrange meetings with, and request documents from, other agencies as requested.

Experience:

· 1+ years of experience in office support and management.

Skills:

· Maintain office calendars to ensure that they are accurate and current.

· Provide administrative assistance to staff.

· Keep track of supplies and office machines and order material or repair services as needed.

· Complete other administrative tasks as assigned.

· All other duties as assigned.

Education:

· Technical Degree/Certificate.