Upward Bound Administrative Assistant Part Time

Campus OSU-Oklahoma City Contact Name & Email Donovan Kelso, donovak@okstate.edu Work Schedule Office hours are Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00
- $15.52 per hour Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position Upward Bound is one of eight federally funded TRIO programs supported by the U.
S. Department of Education. This position is required to work twenty hours per week and is responsible for managing administrative operations for the program while providing support to the Senior Director of SOAR and Upward Bound. This position focuses on maintaining professional office operations and procedures, managing office inventory and supplies, providing clerical and budget-related support, ensuring accurate data entry and record management within the Blumen database, and assisting with daily program operations. The role requires exceptional professionalism, strong organizational abilities, attention to detail, and excellent written and verbal communication skills. Required

Qualifications:

Education:
Associate degree in business management, computer information systems, or related fields or equivalent experience.

Experience:
Experience serving populations eligible for TRIO services which include first generation college, under-resourced, or academically at-risk. Minimum of three years of progressively responsible work experience. Experience in an office setting as an administrative assistant or similar function. Certifications, Registrations, and/or Licenses: Valid Oklahoma driver’s license and ability to drive a 15 passenger vehicle. Skills, Proficiencies, and/or Knowledge: Familiarity with OSU-OKC student population. Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately. Strong organization and planning skills with the ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. High degree of initiative to work independently and also collaborate in a team environment. Strong interpersonal skills and sensitivity to a campus environment in an effort to work and communicate effectively with all students, faculty, staff and community partners. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook), and CANVA or similar product. Strong computer skills with ability to organize information and schedules. Possess a positive open-minded attitude and have the ability to work closely with a various student enrollment and skill levels. Ability to handle confidential information discreetly in a busy student centered office. Excellent office management ability. Strong background in record keeping, budgeting, and reconciliation. Strong writing skills to assist students in editing papers or creating documents for Upward Bound. Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred

Qualifications:
TRIO Experience either as a participant or former employee. Bilingual (Spanish) Essential Job Functions: Develops and monitors effective office management system, which includes general office record-keeping, client and staff files, project inventory, purchasing acquisitions, evaluation records, etc. Will work with Senior Director to go over program budgets on a monthly basis. Will maintain Upward Bound website and make sure information is up to date. This also includes assisting with social media accounts by posting photos, sharing stories or responding to posts. Assists in maintaining and supporting software on program laptops and printers. Also, coordinates all needed technical applications for assessment, financial aid, career, and tutorial services. Works closely with various institutional offices to process acquisitions and maintain budget accountability (purchasing, accounting, IT, physical plant, business office, bookstore, catering, etc.). Assists in the preparation of statistical reports, grants, and annual performance reports, from the Blumen database systems on a timely basis. Coordinate and organize various program workshops, field trips, meals, and transportation in accordance with Upward Bound Assistant Director. Work with Upward Bound Academic Coordinator to contact students for Upward Bound announcements, grade checks, or other items as needed. Assist Upward Bound staff with recruiting events, managing student intake forms, assist with student interviews, and selection of students. Purchase and maintain supplies and equipment as