Business Coordinator

Posting Number req27609 Department ENGR Business Center
- North Department Website Link https://www.engr.arizona.edu Location Tucson Campus Address Tucson, AZ USA Position Highlights The Engineering Business Center-North, within the College of Engineering at the University of Arizona, is seeking a detail-oriented and proactive Business Coordinator (Administrative Operations Professional I).
This position is part of the business and administrative support team serving five departments:Academic Affairs, Aerospace and Mechanical Engineering, Biomedical Engineering, Intelligence Operations, and Systems and Industrial Engineering.
The Business Coordinator will assist with business and finance operations.
Duties include managing purchase orders, reimbursements, and University Card purchases, and processing and reviewing expense reports, travel requests, and University Card transactions in the university's Concur system.
The coordinator will also help faculty and staff use Concur and make sure all transactions follow university, departmental, and sponsor policies and procedures.
The role involves identifying issues, proposing solutions, and supporting process improvements to enhance efficiency and customer service.
The ideal candidate will work under general supervision and should have a foundational understanding of business and operational functions within a department or unit.
Additionally, they will collaborate with the business office team to streamline processes and improve service delivery for the departments supported by the Business Center.
This position reports to the Director of Finance and Administration and will work closely with them to support the financial and administrative functions of the center.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more The University of Arizona has been recognized for our innovative work-life programs.
Duties & Responsibilities Typically responsible of the daily administrative operations of a unit with an operating budget (from various funding sources e.g.grants and contracts) of up to $2M.
Allocates resources and proposes adjustments based on financial analysis and operational demands.
Evaluates expenditure requests to ensure compliance with fiscal policies and budget limitations.
Facilitate the review and approval of all expenditures pertaining to unit operations, in alignment with University policy.
Conducts periodic audits to ensure the integrity and accuracy of financial records and systems.
Supports the implementation of operational strategies to optimize resources.
Coordinates with central finance to execute procurement processes and contract review or other operational purchasing requirements.
Assist in implementing policies, workflows, processes, and procedures that maximize operational efficiencies.
Assist with space planning activities and ensure optimal utilization of available resources.
Prepare routine financial, operational, and management reports to support decision-making.
Coordinate departmental projects and initiatives, including timelines, resources, and deliverables.
Serve as a liaison with central business units such as Finance, Procurement, IT, and other administrative units.
Assist in maintaining administrative systems, procedures, and controls to support effective operations.
Monitor compliance with established policies and procedures across work activities.
Assist in updating and maintaining departmental records and databases.
Schedule and coordinate meetings and events to for departmental operations.
Ensure departmental materials and supplies are stocked and operational for daily functions.
Provides technical guidance to staff regarding financial systems and administrative practices.
Knowledge, Skills and Abilities:Skill with Concur and financial transaction processing.
Attention to detail and accuracy.
Customer service skills and clear communication.
Organization, problem-solving and independent judgment.
Knowledge of University and sponsor financial policies This job posting reflects the general nature and level of work expected of the selected candidate(s).
It is not intended to be an exhaustive list of all duties and responsibilities.
The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience required.
Up to 1 year of relevant work experience may be required.
Preferred Qualifications Customer Service Experience.
FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Elig