Personnel and Payroll Coordinator

Job Posting Details Position Number:41271004 Payroll Title:ADMIN OFCR 2 CX (004263) Job Code:004263 Job Open Date:9/23/26 Application Review Begins:10/8/26 Department Code (Name):EXOF (Office of the Executive Vice Chancellor and Provost) Percentage of Time:100 Union Code (Name):CX
- Clerical/Admin Employee Class (Appointment Type):Staff:Career FLSA Status:Non-Exempt Classified Indicator Description (Personnel Program):PSS Salary Grade:STEPS Pay Rate/Range:The budgeted salary range that the University reasonably expects to pay for this position is $34.20 to $36.83/hour.
Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
The full salary range for this position is $32.55 to $53.32/hour.
Work

Location:
Cheadle Hall
- 1234 Working Days and Hours:Monday
- Friday, 8am-5pm Benefits Eligibility:Full Benefits Type of Remote or Hybrid Work Arrangement, if applicable:Hybrid schedule considered after completion of onboarding period.
Special Instructions:For full consideration, must include a resume and a cover letter as part of your application.
Department Marketing Statement:The Office of the Executive Vice Chancellor and Provost has oversight for academic planning and programming, the development and implementation of academic policy, and the academic personnel process.
The office has responsibility for all academic units, on and off-campus instructional activities, and instructional support programs.
It maintains formal liaison with the Office of the President.
Benefits of Belonging Working at UC means being part of this vibrant institution that shines a light on what is possible.
People make UC great, and UC recognizes your contributions by making this a great place to work.
Excellent retirement and health are just one of the rewards.
Learn more about the benefits of working at UC Brief Summary of Job Duties:Under the general supervision of the Assistant Manager, Personnel & Payroll (AMPP), the Personnel and Payroll Coordinator administers personnel, payroll, and timekeeping for units supported by the Business Operations Team in the Office of the Executive Vice Chancellor and Provost.
These units include:Office of the Executive Vice Chancellor and Provost, Academic Affairs Information Technology (AAIT), Academic Personnel (AP), Title IX Compliance & Discrimination and Harassment Prevention Office, Ombuds Office, Office of Education Partnerships, Office of Admissions, Early Academic Outreach.
Processes personnel/payroll transactions, and manages monthly and biweekly payroll cycles for academic, staff, and student employees.
Supports recruitment, hiring, and separation workflows across various systems (i.e.
Job Builder, TAM, UCPath, and UC Recruit).
Serves as a resource and ensures strict accuracy and compliance through an in-depth understanding and interpretation of federal, state, bargaining unit, and UC personnel policies and procedures.
Works closely with the departments of Human Resources, Academic Personnel, International Students and Scholars, Payroll Accounting, and Financial Aid.
Required

Qualifications:
Bachelor's Degree required in a related area and / or equivalent experience / training.2years administrative experience 2years experience in payroll/personnel operations Demonstrated strong organizational skills with the ability to work on multiple projects with conflicting deadlines and to work efficiently with frequent interruptions.
Proven track record of solid communication and interpersonal skills to communicate effectively both verbally and in writing with a variety of people.
Preferred

Qualifications:
2years experience in timekeeping Experience in a higher education setting Working knowledge of UCPath, Timekeeping, and FinHub.
Proficient in Zoom, Google Suite and Microsoft Office applications.
Special Conditions of Employment:Satisfactory criminal history background check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement:As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Misconduct means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.
For reference, below are UC's policies addressing some forms of misconduct:UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Job Functions and Percentages of Time:Payroll (30%):Under the general supervision of the Assistant