AP Associate

Contract to possible perm

Mostly remote but MUST BE LOCAL TO ROCKVILLE, DC, BALTIMORE AREA.

Having Concur and/or Workday experience is a plus, EXPENSE REPORTING experience is a MUST.

Major Purpose of Job:

Invoice processing of all invoices / payment requests and Travel & Expense (TE) reimbursement requests.

Must have Concur and Workday experience.

Essential Job Functions:

• Review all incoming payable invoices/payment requests and TE’s for proper authorization, valid purchase order, adequate support documentation, sales/use tax, evidence of receipt, valid business purpose, and mathematical accuracy; verify coding of all payable invoices for proper company, spend category, cost center, location prior to input.
• Input of payable invoices and TE’s into automated accounting system accurately and within required timeframe.
• Process electronic invoices using interface/integration technology.
• Process payments to outside agencies for payroll deductions (i.e., garnishments, taxes, etc.) in coordination with the Payroll Department to ensure payments are made within time constraints as required by law.
• Maintain system supplier records, including performing new supplier set-up with comprehensive 1099 information, and inactivation of duplicate suppliers. Reconcile supplier accounts.
• Interact with staff and management at all levels to respond to internal and external customer inquiries on invoicing and TE issues, payment status, and other requested information with prompt resolution. Provide training, guidance, and enforcement on all Accounts Payable policies and procedures.
• Perform review, analysis, and collection of duplicate payments.
• Reconcile inaccurate accounts payable entries, preparing journal entries to correct as needed.
• Work with technology support on system related issues as appropriate. Participate in system enhancements, requirements gathering, and acceptance testing.
• Prepare files for storage.
• Process incoming daily mail.
• Download and process weekly Federal Express EDI files.
• Special project(s) as assigned.

Other Responsibilities:

Assist in administration of FINRA Contracts and Procurement policy.

Education/Experience Requirements:

• Associates degree in Accounting or Business Administration preferred with 6-9 semester hours of accounting.
• 2-4+ years accounting experience with at least 2 years’ experience in automated accounts payable environment.
• Strong research and analytical skills.
• Strong verbal and written communication skills with ability to interact with all levels of management
• Strong organizational and interpersonal skills.
• Proficiency with personal computers and desktop applications (Microsoft Word, Excel, Access).