Contract Administrator Specialist

1 month ago

Atlanta, United States Rose International Full time

Short Description:

The Contract Development Specialist (CDS) will be responsible for utilizing the newly implemented DocuSign contract management system to verify compliance with all required administrative components of proposed contracts.

The Contract Administrator (CAS) Job Responsibilities and Duties

Prepare and review supporting documentation for contract.

Ensure supporting documents are complete and compliant.

Coordinate with legal and compliance departments when necessary.

Maintain an organized system of physical and digital records.

Perform other Contract Administration Job Requirements.

Qualifications for CAS

Minimum 1 year experience as a contract administrator or in a related role.

Bachelor’s Degree in business administration, additional qualifications in law a plus.

Familiarity with business, finance, and accounting terminology.

Customer service skills.

Attention to detail.

SkillRequired / DesiredAmountof Experience

Bachelor’s degree in business administration, additional qualifications in law a plusRequired

Experience as a Contract AdministratorRequired1Years

Familiar with business, finance, and accounting terminology.Required

Complete Description:

Hybrid role, candidate MUST be local to Metro Atlanta

Within the new Client, each team will include Contract Admin Specialists (CAS). The CAS will be responsible for utilizing the newly implemented contract management system to verify compliance with all required administrative components of proposed contracts. Compliance components the CAS will be responsible for reviewing and validating include the following(depending on the nature of the contract):

Validation of approval by appropriate budget office.

Inclusion & validation of System for Award Management (SAM) verification (if applicable).

Inclusion & validation of registration/compliance with the Secretary of State verification (if applicable).

Inclusion & validation of current Certification of Insurance that meets the minimum insurance policy coverage limits.

Inclusion & validation of current notarized Security and Immigration Affidavit (E-Verify Form).

Inclusion of completed Pre-Award Risk Assessment or Client Financial Review.

Inclusion of W-9 Form.

Inclusion & validation of Tax Compliance Form and clearance from the Client.

Inclusion & validation of current Corporate Resolution.

Validation of authorized signer and approver information.

Validation of V5 information submitted.

Confirmation of Vendor Enrollment or Validation by OFS; and,.

Utilization of accurate data for requisition creation (to be completed by the CAS).

If corrections are needed to any of the administrative compliance components, the CAS will be responsible for communicating those changes to requesting office representative(s) within the system and tracking those updates until the contract is fully cleared to advance to subsequent stages of the process.

Additionally, for executed contracts that will have invoices paid by the Client Accounts Payable team, the CAS will be responsible for creating the requisition for the contract within TeamWorks. All information needed for requisition creation will be provided and verified at previous stages of the contracting process. If all required administrative components were submitted by the requesting office initially, the requisition creation can be completed immediately after validating all components. If there are components that need to be addressed (apart from funding anomalies), the requisition can be created while those components are being rectified by the requesting office and/or vendor to allow the contract to continue to advance once fully validated.

Once the contract advances, the CAS will be responsible for tracking the contract to ensure any required additional reviews (internal or external) are completed and documented in the system and that the contract is cleared to be routed for signature.

The CAS will be responsible for completing similar tasks to facilitate the processing of amendments, extensions, or renewals during the life or end term of contracts, if applicable.

  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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