Associate, Payroll

2 months ago

Falls Church, United States HITT Contracting Full time

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Associate, Payroll



Job Description:

 

The Payroll Associate will assist in process weekly multi-state payroll, which includes, but is not limited to timesheet collection, earnings, deductions, tax withholdings, direct deposit, PTO, garnishments, allowances, severance payments, hourly expense reimbursement, validations, and reconciliation for approximately 1,600 team members. The Payroll Associate will comply with the policies/procedures of HITT Contracting, affiliated unions, federal, state, and other regulatory agencies, as well as individual project requirements.

HITT Contracting is headquartered in the Washington, DC area (Falls Church, VA). Our company has a strong, 80-year history of success in the commercial construction market nationwide and offers a positive, and inclusive team-oriented work environment.  Year-over-year, we are ranked as a Top Workplace in the large company category by the Washington Post.

Responsibilities

  • Timely and accurate processing of weekly multi-state payroll using Workday and JD Edwards interface (accounting system).

  • Weekly payroll audits including but not limited to timesheets, labor expense, posting/billing rates, and the general ledger interface.

  • Additional activities include void and reissue transactions, labor corrections, and certified payroll transactions.

  • Responsible for calculating any out-of-cycle payments and completing the manual and on demand check processes.

  • May assist in preparing and processing monthly reports and remittance of union dues and fringe benefits, and maintain and update union rates, in compliance with the negotiated collective bargaining agreements.

  • Collaborate with on-boarding team all scheduled new hires.

  • Maintain and audit I-9 forms; including E-Verify compliance.

  • Maintain team member profile information in Workday including new hire setup, terminations, and team member changes. Facilitates new team member setup in HRIS, as well as providing training and guidance on self-service for team members.

  • Correspond with outside agencies regarding employment inquiries and verifications for current and past team members.

  • Reconciliation of team member payroll taxes, tax setup, and payroll tax returns; weekly, quarterly, and annually for all jurisdictions (federal, state, local). Assist Payroll Manager with tax returns and payroll reports not filed by CTS. Receive, review, and act on all payroll tax correspondence. 

  • Certified payroll maintenance and reporting.

  • Assist with payroll year end process to include validation and distribution of W-2s.

  • Responsible for payroll/GL account reconciliations and payroll related journal entries.

  • Assist the general ledger group with accounting tasks as needed; research and help resolve any discrepancies in payroll information and/or documentation.

  • Performs as an integral team member across all areas of the HR team and offers support as needed.

  • Acts as a resource to our team members and assists them with their inquiries and issues.

  • Maintains high ethical standards in reporting and confidentiality of data. Other duties as assigned.

Qualifications

  • Self-starter and willing to take the initiative with a positive work ethic.

  • Multi-state payroll processing, payroll tax, scale, and union experience preferred.

  • FPC or CPP is a plus.

  • Basic knowledge of general ledger accounting.

  • Working knowledge of payroll best practices, and a strong understanding of labor laws (FLSA, etc.) and tax regulations (FICA, etc.) related to payroll administration preferred.

  • Must be detail oriented, possess strong analytical and mathematical skills, and be proficient in Excel.

  • HRIS and/or payroll management software experience preferred, Workday experience a plus.

  • Ability to troubleshoot software/system issues.

  • Must have strong interpersonal, verbal, and written communication skills.

  • Discretion with sensitive and confidential information is critical.

  • Reliable, able, and willing to work under pressure in a deadline driven environment.

  • Bachelors degree in Business Administration, Finance, or Accounting is preferred.

HITT Contracting, Inc. is committed to creating a diverse and inclusive environment. We are proud to be an Equal Opportunity and Affirmative Action Employer providing opportunities to all employees and applicants without regard to race, sex, national origin, religion, age, disability, veteran status, genetic information, sexual orientation, gender identity and any other protected status in accordance with applicable law.

Women, minorities, individuals with disabilities, veterans, and LGBTQ+ individuals are encouraged to apply.

HITT Contracting, Inc. promotes a drug-free workplace.

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