Specialist - Expediting

Summary:TheExpediting group assists Procurement, Operations and the Engineering and Construction Departments in ensuring the required goods ordered on an Energy Transfer purchase order arrive at the agreed location, to the agreed quality, and to the contractual delivery date. It is the responsibility of the Expediting group to track materials as defined in the critical order matrix and provide updates to all involved parties. Expediting is also responsible for providing the Logistics team with the information they need to schedule transportation of materials to ensure the accurate and timely delivery of materials. This allows Project Management and Procurement personnelto focus on core job responsibilities, by delegatingcertainvendor interactions to a focused group of Expeditors.
Essential Duties and

Responsibilities:
Supports Expediting Manager and other Expediting Specialists to manage the production and delivery process for project and materialAssist internal and external clients including Buyers and Project Managersduring the manufacturing/fabrication process to ensure that materials are completed on time and as per PO requirementsObtaining production/delivery scheduleof significant milestonesReviews contractual commitments, customer specifications, and related information to determine the proper expediting support requirementsConfirms PO details with Vendor including shipping terms for critical or major equipment – engineered equipment, fabrications, skids, etc.
Acts as aliaison between Vendor, Buyer, Project Manager and LogisticsFollows up on drawing approvalsCoordinates inspection schedules when necessaryIdentifies potential risk and problem areas and provide recommended solutions to the Buyer and Project TeamLogistics administrative supportKeeps accurate and timely records as required by customer, company policies and proceduresRequirements:Education and/or Experience, Knowledge, Skills & Abilities:To perform this job successfully, and individualStrong background in Expediting procedures and support tacticsExperience in the Expediting field related to the oil and gas industry is a plusBe highly organized and results drivenand the ability to coordinate multiple projects, tasks and programs simultaneouslyBe able to handle a strenuous workload in a fast paced environmentTime management, organizational skills andhave a strong attention to detailis a must Ability to work as part of a team a must as well as the ability to work independently as requiredGood analytical and problem-solving skills for determining and providing expediting support and solutionsGood interpersonal skills to interact with internal/external customers, vendors and construction personnel Ability to deal with change quickly and come up with solid resolutionsStrong personal computer software skills including MS Office
- Outlook, Word, ExcelAbility to manage a database of information to support the functions of the Expediting DepartmentWillingness to learn new methods and procedures as well adapt well in a learning environmentWilling to travel as requiredExperience with Oil and Gas related equipment inventory, pipe inventory and/or tracking and an understanding of the pipe manufacturing and coating process is preferred.
Account Payable and/or Billing experience is a plusHigh school or GED required, Bachelor’s Degree or 4 years minimum equivalent work experiencePreferred

Qualifications:
Education and/or Experience, Knowledge, Skills & Abilities:SAP, Open TextMS Office including Outlook, Word & ExcelBilingual in English/Spanish a plusRequired experience is equivalent with the selected job level:The Associate Specialist level requires 0-2 years of relevant job-related experienceThe Specialist level requires 2-5 years of relevant job-related experienceThe Senior Specialist level requires 5-8 years of relevant job-related experienceWorking

Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Occasional overnight travel may be required.
Occasional visits to industrial/manufacturing settings which may include hazardous materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.