Receptionist

4 days ago

Laredo, United States Insigneo Full time

Primary Objective

We are looking for a Receptionist to help manage our front desk in Laredo, Texas, on a daily basis and to perform a variety of administrative and clerical tasks.


Job Responsibilities/Main Function

  • Serves visitors by greeting, welcoming, and directing them appropriately as soon as they arrive
  • Ensure reception, visitor and conference rooms are tidy and presentable, with all necessary stationery and material
  • Provide basic and accurate information in-person and via phone/email
  • Answer, screen, and forward incoming phone calls
  • Accept all letters and packages, and distribute them
  • Maintain office security by following safety procedures and controlling access via the reception desk and landlord’s security team
  • Input work orders on landlord’s internal system of all premises related matters
  • Assist with orders of office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, as needed
  • Perform other clerical receptionist duties such as filing, photocopying, faxing, and emailing
  • Perform other duties as assigned


Job Requirements (Education AND Experience)

  • Associate degree or relevant qualification
  • A minimum of 2 years of proven experience in a similar role in a professional office setting
  • Bilingual (English/Spanish)
  • Good understanding of office administration and basic bookkeeping practices


Job Competencies (Knowledge, skills and Capabilities)

  • Must have exceptional attention to detail
  • Must be a self-starter and driven
  • Strong organizational and time management skills, and ability to prioritize
  • Excellent communication and interpersonal skills
  • Multitasking and time-management skills
  • Customer service attitude and proactive when issues arise
  • Ability to work under pressure
  • Good knowledge of Microsoft products

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