Part-Time Assistant Wedding Coordinator

Hadley & Ren Southern California Hadley & Ren is a design-forward wedding planning and floral studio rooted in intentional storytelling and thoughtful production.
We are seeking a part-time team member to support our administrative systems while learning the depth and rhythm of wedding coordination.
This role is designed as a growth pathway toward Lead Coordinator and is ideal for someone eager to build both operational confidence and client-facing experience.
Role Overview The Assistant Coordinator & Administrative Associate will provide administrative support during the planning process while assisting with on-site wedding execution.
By first mastering backend systems and client logistics, this role builds the foundation necessary to confidently transition into a Lead Coordinator position over time.
Core ResponsibilitiesAdministrative & Planning Support Maintain and organize client files (Honeybook, Google Drive, internal trackers) Assist in drafting and formatting timelines Track vendor contracts and payment schedules Prepare vendor contact sheets and production documents Support proposal preparation and internal planning materials Draft client communication under direction Monitor shared inboxes and flag follow-ups Assist in updating and refining internal templates and systems Event-Day & Rehearsal Support Attend select weddings as an Assistant Coordinator Assist with rehearsal coordination Support vendor check-in and timeline flow Help oversee decor placement and setup execution Assist with guest guidance and client needs Maintain calm, professional presence under pressure Growth Pathway This position is intentionally structured to develop into a Lead Coordinator role.
During the first phase, the focus will be:Learning backend systems Understanding production timelines Observing client communication patterns As competency increases, responsibilities may expand to:Managing Wedding Management clients Leading rehearsals Running wedding day timelines independently Transitioning to project-based compensation Compensation & Structure $20 per hour (starting rate) Part-time:approximately 10-20hours per week depending on project needs Weekend availability required during wedding season Hybrid role (mix of in office, remote admin on-site events) 90-Day Trial Period This role includes a 90-day introductory period to ensure alignment in work style, expectations, and growth trajectory.
At the conclusion of this period, performance and long-term fit will be reviewed and discussed.
Ideal Candidate Highly organized and detail-oriented Strong written communication skills Calm and solution-oriented under pressure Professional and warm in client interactions Tech-comfortable (Google Suite required; Dubsado experience a plus) Eager to grow within the wedding and event industry Prior wedding or event experience is preferred but not required for candidates with strong administrative foundations and willingness to learn.
Our Culture At Hadley & Ren, we value:Intentional design Clear communication Team collaboration Emotional intelligence Strength in softness We are building a team of individuals who care deeply about the client experience and take pride in both the visible and invisible work that makes weddings seamless.
Pay:From $20.00 per hour Work

Location:
Hybrid remote in Santa Ana, CA 92704.