Project Management Coordinator

4 months ago

Washington, United States White House Historical Association Full time

The White House Historical Association (WHHA) is seeking a full-time Project Management Coordinator to assist in the Development Department. 


About the organization: The White House Historical Association is a nonprofit educational association founded in 1961 for the purpose of enhancing the understanding, appreciation, and enjoyment of the Executive Mansion. It was created at the recommendation of the National Park Service and with the support of First Lady Jacqueline Kennedy. All proceeds from the sale of the Associations books and products are used to fund the acquisition of historic furnishings and artwork for the permanent White House collection, assist in the preservation of public rooms, and further its educational mission. Since 1981, the Association has commissioned the annual White House Christmas Ornament honoring a historic president. Today, our acquisition, preservation, research, and education efforts continue through generous private donations and the sale of our books, products, and the Official White House Ornament.


The Project Coordinator works directly with and in support of the Senior Vice President and Chief Development Officer (CDO) at the Association. This individual demonstrates leadership, responsiveness, strong customer service, independent thinking, and solid judgement in a demanding and fast-paced team environment. Responsibilities include, but are not limited to, coordinating meetings with internal and external stakeholders, maintaining confidential information, executing projects from planning to completion, and ensuring the CDO is updated throughout project implementation. The Project Coordinator serves as an important and visible team member, communicating and interacting with senior leadership including, but not limited to: the Association President, team members within the office of the Association President, members of the Board of Directors, members of the National Council on White House History, and Senior leaders within the Association. This position will be a full time, permanent position with benefits.


Note: This position will require some work outside of normal business hours and/or weekends.


Description of tasks: 

·       Break projects into achievable actions, set timelines, and ensure work continues along the timelines.

·       Coordinate project management activities, resources, equipment, and information.

·       Liaise with vendors to identify and define requirements, scope, and objectives.

·       Assign tasks to internal teams and assist with schedule management. 

·       Monitor project progress and handle any issues that arise.

·       Act as the point of contact and communicate project status to all participants.

·       Create and maintain comprehensive project documentation, plans, and reports.


Requirements

·       Associate or bachelor’s degree is required.

·       1+ years of work experience in project management is required. 

·       Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint is required.

·       Excellent planning, organizational, communications, phone, and interpersonal skills are required.

·       Additional related education may substitute for required experience and additional related experience may substitute for required education levels.

·       Strong organizational and time management skills required that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and accuracy.

·       Effective interpersonal communication skills (verbal and written) and ability to interface with personnel at all levels are required.

·       Must establish and maintain strong working relationships throughout the Association.

·       Must demonstrate proactive approaches to problem-solving with strong decision-making capability and use of good judgement.

·       Must demonstrate ability to achieve high performance goals and meet deadlines in a fast-paced environment. 

·       Must proactively leverage and share knowledge with colleagues.

·       Requires a proven ability to act with discretion and maintain complete confidentiality.

·       Requires a willingness and ability to work the hours necessary to complete assigned work.

·       Must demonstrate strong work values, dependability, honesty, self-confidence, and a positive attitude.

·       Requires the ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests.

Application Deadline: Applications will be considered on an ongoing basis.  

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