Administrative Assistant – Growing Midtown Hedge Fund – $65k-$75k+bonus

2 weeks ago

New York, United States Advice Personnel Full time

Administrative Assistant – Growing Midtown Hedge Fund – $65k-$75k+bonus

A rapidly growing hedge fund based in Midtown, is seeking a dedicated and detail-oriented Administrative Assistant to support their expanding team. The ideal candidate will manage vendor relationships, budgeting, billing, and ensure the office is well-stocked and organized. Additional responsibilities include calendar management, phone support for senior leaders, and maintaining a tidy office environment. This role offers a clear pathway to becoming an Office Manager.


We are seeking a proactive professional eager to advance their career in a dynamic and fast-paced environment. This role is based fully out of their midtown office 5 days a week.


Responsibilities:

  • Assist in the day-to-day office operations, ensuring the smooth running of the office environment.
  • Purchase equipment and supplies, restock office materials, and maintain inventory.
  • Ensure the proper filing and organization of office paperwork and records.
  • Manage executive calendars and scheduling, ensuring all appointments, meetings, and deadlines are well-organized.
  • Manage vendor relationships to ensure high-quality and cost-effective services.
  • Oversee budgeting and billing processes to maintain financial efficiency.
  • Assist with organizing meetings, including booking conference rooms and preparing necessary materials.
  • Coordinate office maintenance and repairs as needed.
  • Support other administrative tasks and projects as required, with opportunities for career advancement to Office Manager.


Qualifications:

  • Bachelor's degree
  • 1+ years of relevant experience in office administration.
  • Strong organizational, time management, and multitasking skills.
  • Proficiency in office software and communication tools (e.g., Microsoft Office, email, calendar software).
  • Excellent verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • A proactive, detail-oriented, and solution-driven mindset.
  • Willingness to learn, adapt, and take on new responsibilities.


Compensation: $65k-$75k plus bonus and fully paid benefits


The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.


Please send your resume for immediate consideration to: bsedita@adviceny.com


If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated


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