Document Control Specialist II

1 month ago

Houston, United States OmniForce Solutions Full time

Our client is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, natural gas liquids (NGLs), crude oil, refined products and petrochemicals. They have a beautiful office located in Downtown Houston and are looking to add a Document Control Specialist to their Data and Records Management team


Summary:

The Document Control Specialist reports to the Data and Records Management Supervisor. The Document Control Specialist works closely with the Design Services Group, the Drawing Records Management Group, and the Project Manager, on multiple projects, to coordinate the acquisition and organization of project documentation within the company's Records Management System. The Document Control Specialist accomplishes this by providing guidelines, and company standards to third-party engineering contractors on the organizational format of the required information and tracking the development of this information to ensure its successful completion They must have proven experience and skills at expediting workflow, and meeting project deadlines as it relates to engineering documentation and record-keeping requirements.


Roles and Responsibilities:


  • Facilitate project document management as necessary to ensure the successful completion of all projects related documentation activities. Detailed items shall include:
  • Assist the Project Manager in the establishment of a list of the required project record items at the onset of the project.
  • Initiate the project record effort by ensuring the appropriate guidelines are available, understood, and implemented for the project.
  • Manage the ongoing exchange of project-related drawings and documentation.
  • Provide distribution routing of documentation for review, per instructions provided by the Project Manager
  • Finalize the completion of the project record effort by completing, signing, and dating the Project Records Completion Check List, STD.0250 Appendix B.
  • Organize and maintain the storage and archiving of completed project records.
  • Coordinate the availability, reproduction, distribution, and archiving of project documentation.
  • Assist in any audits that may be required and provide documentation to validate any regulatory requirements.
  • Provide assistance in the accessibility of Project documentation by performing the following functions:
  • Provide guidance so as to enhance the ability of others to obtain required information through the use of departmentally developed tools and methods.
  • Administrative handling of Project Record Development, including Receiving Records, Deciding / Consulting with PM on Required Processing, Processing Received Records, Making Project Records (including drawings) Available within the Company’s Project Records Repository, and Providing Project Drawings to the Drawing Records Administrator.


Minimum Qualifications:

  • High School Diploma or Equivalency.
  • Formal training or equivalent experience in document management software, processes, methods, or systems.
  • Proficient in computer keyboarding.
  • MS Excel, MS Word, and MS Access.
  • Drafting Skills using AutoCAD is a plus


Experience Level:

  • 3 to 5 years of relevant work experience in a Project Management / Project Engineering environment
  • A proficient level of knowledge of the specific content, organization, and format of Engineered Project Documentation.
  • Technical aptitude in the use of reproduction equipment and methods.
  • Professionalism, attention to detail, and proactive customer service attitude.
  • Diplomatic and effective communicator in writing and speech

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