Office Manager

4 days ago

Dallas, United States Evette Full time

The Office Manager is an in-office environment position, responsible for planning, executing, and overseeing projects to ensure they are completed on time, within budget, and to the required quality standards. Their role involves coordinating teams, managing resources, and communicating with stakeholders to keep everyone aligned on project goals. 


Additionally, this role involves overseeing office management tasks, supporting new hires, and managing travel arrangements.


Duties/Responsibilities:

• Performs a wide range of complex and confidential administrative and clerical support duties 

• Meet and greet all office visitors professionally and positively. 

• Respond to or direct communications in a timely manner. (Email, phone, etc.) 

• Provide backup to compliance manager as requested. 

• Assist with database projects to ensure all contact, candidate, and company profiles are current. 

• Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food catering, transportation, materials. 

• Assist with candidate care initiatives, including birthday & anniversary cards and recognition weeks. 

• Ability to work under pressure, manage assignments with competing priorities and meet deadlines. 

• Use advanced computer skills to create, modify and update presentations, write memos, plan conferences/meetings/company events, reserve conference rooms and arrange travel. 

• Admin must be team oriented with a high sense of urgency and ability to work with a variety of personalities. 

• Plan and coordinate company conferences nationwide, including selecting venues, arranging accommodation, setting up booths, managing on-site logistics, and ensuring all materials are prepared and delivered on time.

• Order and manage weekly food deliveries for the office, ensuring a variety of options that cater to the team's needs and preferences.

• Oversee the setting up of workspaces for new hires, including arranging desks, computers, and necessary office supplies to ensure a smooth onboarding experience.

• Maintain cleanliness and organization of office kitchens, ensuring supplies are stocked, and spaces are tidy and welcoming.

• Add value to the conference process and experience by brainstorming and implementing innovative ideas to enhance attendee engagement and satisfaction.

• Book work travel for candidates coming in for interviews and internal employees traveling to the office from across the U.S. for meetings or events, ensuring accommodations, flights, and transportation are efficiently organized.

• Other duties assigned


Required Skills/Abilities: 

• Experience in planning and executing conferences, including venue selection, logistics management, and on-site coordination.

• Strong organizational skills with the ability to manage multiple projects simultaneously.

• Creativity in designing and implementing new ideas for conference materials and office improvements.

• Proficiency in vendor management for food deliveries, office supplies, and conference materials.

• Experience in booking and managing travel arrangements, including flights, accommodation, and transportation.



Education and Experience:

• Administrative Experience: 2-4 years (Required) 

• HS equivalent or bachelor’s degree in business administration. 

• MS Office Suite, Outlook, Adobe, and conference equipment proficiency 

• Strong verbal and non-verbal communication skills. 

• Exceptional time-management and organizational skills.

• Experience in office management, including food ordering and workspace setup (Preferred).

• Experience in managing travel logistics for corporate needs (Preferred).

 


Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 30 pounds at times.  

• Must be able to access and navigate each department at the organization’s facilities. 

• Must be able to travel nationwide as needed for conference planning and execution.


*Note, this is a temporary to permanent hire.

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