Continuous Improvement Analyst

4 days ago

Houston, United States Matlen Silver Full time

Job Title: Continuous Improvement Analyst

Domain: Oil/Energy

Compensation: $40/Hour W2

Hybrid: 3 Days Onsite Houston, Texas


The Continuous Improvement Analyst is responsible for the analysis and resolution of global issues and/or improvement opportunities affecting the Retention & Care, and Inbound Sales organization. In addition, the Continuous Improvement Analyst must monitor the effectiveness of business processes, conduct analysis, make recommendations, document processes, communicate those processes to the organization, and coordinate implementation for system and process improvements. The analyst must develop skills and knowledge to effectively address and resolve issues across multiple functional groups including, but not limited to, Information Technology, Back Office Operations (including invoicing, credit, collections, remittance processing, and service initiation), Consumer Operations, Marketing, Legal and Regulatory. Continuous Improvement Analysts also work extensively with teams external to Customer Care to implement all new products, services, new brands and lines of business for both the Acquisition and Retention Call Centers. These analysts also implement most new systems for call center, chat and email agents. In this role, the analyst ensures the external requesting areas achieve their business goals, while ensuring Call Center metrics and the customer experience are not adversely impacted (or are improved).


Minimum Requirements:


Must have 1+ years recent experience as BA


Must have worked in Consumer Services or with consumers


Must have actual experience writing business requirements and not just understanding them.


Process Improvement is a must. They need to know how to make things faster. Like getting clients info., payments, retaining clients, etc. (this has been main challenge)


Communication is a must. Must be confident and know how to speak up on team meetings. This team represents Customer Care so must have amazing communication skills.


  1. The ideal candidate will have a broad range of experience within a number of functions including technology design and implementation, business process development, training and performance management, and work force management analysis writing to system user groups on new business rules, manual or system step actions to take, etc. The size of the group doesn’t matter, but the quality has to be high as their BAs write training update communications to 1000 system users in 1/4 to 1/2 a page “topic” or documents;
  2. has experience writing/updating and sometimes creating new process step action documents describing all the steps to take both manually and/or verbally with customers, plus the system steps to take for the improved process;

3. has experience writing detailed business requirements for system improvements (not leading groups to identify/learn/confirm requirements: Specifically needs someone confident in writing BRD's


Bonus Experience:

Experience executing User Acceptance Testing (Not leading or monitoring test teams)


Essential Duties/Responsibilities:

• Perform and document Customer Care impact assessments for business rule and process improvement changes driven from a variety of business units and departments.

• Identify opportunities and document technical system and process requirements to improve operational efficiencies and customer service related global issues.

• Create detailed business requirements or user stories including screen design and system rules to account for all scenarios / use cases and improve or do not negatively impact the customer experience and other Customer Care and Acquisition metrics.

• Prepare and deliver business cases based on solid analysis and business intuition.

• Provide analytical and technical support to Customer Care teams for analysis of internal business processes and system capabilities to improve accuracy and efficiency related to completion of global issues.

• Create and execute test cases to ensure the new system functionality is implemented as designed and existing functions are not adversely impacted.

• Gain cross functional support and approval for system and process changes from key stakeholders.

• Prepare and deliver accurate communications to the Customer Care organization in support of implemented changes, including documenting agent processes, step actions, and scripting.

• Coordinate with the Training group and develop and document training requirements, training materials and provide training as required for call center representatives, supervisors and management.

• Work within the IT Change Management process to affect timely and complete implementation of system and process changes.

• Own the outcome (success or failure) of the business process improvement and system enhancement implemented.

• Act as a liaison between the Customer Care organization and other business units and departments.

• Maintain close and ongoing relationships with internal customer facing groups as well as Back Office to affect timely response to customer issues.

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