Legal Receptionist

LHH is seeking a Legal Receptionist/Administrator professional for a great company in Smyrna, GA. This position is responsible for managing the reception desk, answering all incoming phone calls, greeting clients and visitors, and performing various administrative tasks.

Primary Responsibilities:

• Manage the day-to-day operations of the office reception desk and answer all incoming phone calls in a timely manner, route calls, and take messages as needed.
• Ensure that the reception desk is open and ready for business at the beginning of each business day and that the reception area is neat and organized.
• Greet all clients and visitors, and contact the appropriate staff members to announce their presence efficiently.
• Serve coffee/tea and water to visitors.
• Maintain and oversee the scheduling of all conference room needs and coordinate set-up instructions with the Office Services team.
• Handle process servers pursuant to firm policy and procedures.
• Collect and log hand-delivery packages and deliver them to the appropriate recipient.
• Log and transmit incoming accounts payable and trust checks.
• Maintain the office phone directory and other internal directories/lists.
• Provide overflow clerical support for typing and other administrative needs as required.
• Submit and handle maintenance requests and serve as the primary contact for building maintenance personnel.
• Perform various administrative tasks like copying, filing, and mailing.
• Set up for client meetings.
• Maintain and order office supplies and hospitality supplies.
• Keep the kitchen and reception area clean and organized.
• Team with the backup receptionist to ensure appropriate coverage at all times.
• Perform other duties or tasks as assigned by the Office Manager.

Experience/Education:

• High school diploma or GED equivalent required.
• Experience with a multi-line phone system.
• High level of organizational skills and the ability to multi-task.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• High-level customer service skills and the ability to effectively communicate with clients, guests, visitors, and vendors.
• Team player orientation.
• Willingness to learn new skills and responsibilities.
• Previous experience working in a law firm environment is preferred.