Office Manager

2 days ago


Melbourne, United States Property Renovations and Construction Full time
  • The Office Manager play a critical role in supporting the Owner/President and leadership team to run PRC and companies. This includes managing all accounting, HR, AIA contracts, job costing, financial reporting as well as preparation of qualification packages. This position is responsible for managing and leading the office workflow per the company standard of operating procedures and fostering a positive environment and culture for the company.

The philosophy of our company is simple –

We work with HONESTY, we work with INTEGRITY, and we perform QUALITY work every day starting within our organization and with every customer and vendor.



●       Oversee Office Manager and Accounting

●       Work closely with Accountant on taxes, audits, financial reports as needed for PRC a

●       Manage vendors for facilities, IT, phone, and device management

●       Handles human resources including hiring, communications, conflict resolution, disciplinary actions, as well as celebrating and supporting positive employee engagement

●       Assist with managing budgets and job costing

●       Provide administrative assistance to the management team as needed

●       Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)

●       Supports and assists leadership in preparing/maintaining monthly financial status reports

●       Keeps abreast of project budget status and provides reports to leadership and team members as needed to remain proactive in managing overhead and general expenses

●       Prepares and maintains accurate data management and documentation processes and procedures including systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence

●       Assists in preparation of budgets, project plans, meeting minutes, contracts, reports, proposals, responses to Review comments, and other documentation

●       Fully understands definitions, terms, and processes relating to commercial roofing and construction bidding and contracts


●       5+ years of experience working in the commercial roofing and construction industry

●       5+ years of experience managing contracts, submittals, SOVs, collections, job costing​​​​

●       5+ years of experience in office management, accounting, or other related fields

●       Strong understanding of the definitions, terms, and processes relating to commercial roofing and construction bidding and contracts

●       Ability to prioritize and multi-task

●       Strong organizational skills

●       Deadline and detail-oriented

●       Strong leadership qualities

●       Self-motivated, innovative, hardworking individual, who can handle changing priorities

●       Customer service oriented, team player eager to assist colleagues and members of the department at all levels

 


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