Program Coordinator

2 days ago

Pomona, United States Apex Imaging Services Full time

Job Title: Program Coordinator – Technology

Location: Pomona, CA

Department: Technology


About the Company:

Apex Imaging Services is a nationwide custom solution provider for multi-site remodels and rollouts in the retail and restaurant industries. We’re revolutionizing the commercial multi-site remodel industry at Apex by developing bleeding-edge tech and blending it with our army of skilled tradespeople.


About the Role:

We are seeking an organized, detail-oriented, and proactive Program Coordinator to support our cross-functional teams in the technology space. The successful candidate will assist with organizing and managing data, financial tracking, and logistical coordination for various initiatives and projects. This role is crucial to ensuring that all projects stay on track, within budget, and meet deadlines while fostering efficient communication and collaboration across teams.


Knowledge and Skills Required:

  • Bachelor's degree in Business, Project Management, Information Technology, Finance, or related field.
  • 2+ years of experience in program coordination, project management, or data/finance-related roles, ideally in the technology or tech-focused industries.
  • Strong organizational and time management skills with the ability to juggle multiple projects simultaneously.
  • Familiarity with project management tools and financial management software (e.g., QuickBooks, Excel).
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
  • Detail-oriented with strong analytical skills, capable of handling complex data sets and providing actionable insights.
  • Ability to adapt in a fast-paced, ever-evolving environment, managing competing priorities


Key Responsibilities:

Data Management & Analysis:

  • Organize, update, and maintain project data and documentation, ensuring accurate and timely information across all initiatives.
  • Assist in data analysis and reporting, providing insights to help teams make informed decisions and track key performance metrics.
  • Support teams in utilizing project management software and tools for tracking data and progress.

Financial Coordination & Budget Management:

  • Assist in the preparation, monitoring, and management of project budgets, ensuring proper allocation and tracking of resources.
  • Work closely with finance and accounting teams to ensure accurate invoicing, expense tracking, and budget reconciliation.
  • Provide regular financial updates and forecasts to stakeholders and help identify any budgetary concerns.

Cross-functional Team Coordination:

  • Act as a liaison between various departments (Architecture and Technology, Accounting, Etc.) to ensure smooth communication and alignment on project objectives.
  • Support the scheduling and organization of meetings, working sessions, and project milestones.
  • Prepare and distribute meeting agendas, action items, and project status updates to keep all teams informed.

Process Improvement & Documentation:

  • Help identify areas for process improvement within project workflows, documentation, and reporting procedures.
  • Assist in developing and maintaining clear documentation, templates, and best practices to streamline program coordination activities.

Project Support:

  • Provide day-to-day administrative support to project managers and cross-functional team leads.
  • Coordinate logistics, resources, and scheduling for various project activities and events.
  • Track project milestones, deadlines, and deliverables, ensuring teams remain on schedule.

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