Administrative Support Specialist

2 weeks ago


Chatham, United States William Pitt Sotheby's International Realty Full time

William Pitt Sotheby's International Realty is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Chatham, New York brokerage.


William Pitt Sotheby's International Realty is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the largest Sotheby's International Realty firm in the Northeast. The company ranks within the top 40 real estate companies nationally by sales volume.


The administrative and marketing assistant will report to the brokerage sales manager and will be working directly with other regional support staff, as well as the Corporate Marketing team to support and promote marketing tools and techniques that support company revenue drivers while maintaining a personable, team-oriented and professional disposition.


Responsibilities include:

  • Provide administrative support to the office and real estate agents, including managing phone calls, emails, and correspondence.
  • Managing deal processing for real estate transactions, including commission billing and payment processing
  • MLS Data Entry and Digital File Maintenance
  • Assisting with daily office needs and managing general administrative activities.
  • Manage office level invoices and billing
  • Supply ordering through preferred suppliers
  • Coordinate and schedule appointments, meetings, and property showings for the agents.
  • Assist with office operations as directed by the brokerage manager.
  • Prepare and organize real estate documents and contracts, ensuring accuracy and compliance.
  • Basic copywriting/editing skills reviewing listing descriptions and proofreading
  • Support marketing efforts by coordinating mailings, preparing promotional materials, and assisting with digital marketing campaigns.
  • Assist agents with templated social media and postcard assets.


The ideal candidate should have excellent oral and written communication skills and be able to organize their work efficiently. If you have previous experience as transaction coordinator or office administrator within the real estate industry, we’d like to meet you. Ultimately, a successful candidate should ensure the efficient and smooth day-to-day operation of our brokerage.


Qualifications:

  • Bachelor's degree is preferred or relevant work experience
  • Minimum two years administrative related experience
  • Digital proficiency - must possess high-level technology and digital marketing understanding
  • Ability to multitask, prioritize and be flexible with changing business needs in a team environment
  • Proficiency in Canva Pro is a plus
  • Creative problem solving skills
  • Strong communication skills, verbal and written


MUST send salary requirements along with your resume for consideration. AA/EOE




  • Chatham, United States William Pitt Sotheby's International Realty Full time

    William Pitt Sotheby's International Realty is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Chatham, NY brokerage. William Pitt Sotheby's International Realty is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the...


  • Chatham, United States Cape Associates, Inc. Full time

    The Administrative Assistant will provide support to members of the office, including Project Managers, by handling a variety of task in order to ensure that all interactions between Cape Associates and clients are positive and productive. The Administrative Assistant will be professional, attentive, and responsive, while having the ability to prioritize and...


  • Chatham, United States Memorial Health University Medical Center Full time

    Overview: Our Patient Service Specialist works as part of team to complete daily business office functions including billing, collecting, and interacting with patients. Also responsible for answering the telephone, routing and triaging calls relative to patient urgency. Schedules appointments and registers patients. Qualifications: Education: High school...


  • Chatham, United States Chatham Health and Rehabilitation Center Full time

    Chatham Health and Rehabilitation Center - On Demand Pay-get paid tomorrow for work done today! Full Time Opportunity, Monday through Friday, 8:30 a.m.-5:00 p.m ! Looking for a new opportunity?  Come work for a team that truly appreciates you and rewards you for all the hard work you do!  In addition to new wages, we also have a comprehensive benefit...


  • Chatham, United States Pittsylvania County Schools Full time

    PITTSYLVANIA COUNTY SCHOOLSPOSITION DESCRIPTIONPOSITION TITLE: School Psychologist InternFLSA: ExemptREPORTS TO: Assistant Superintendent for Support Services TERMS OF EMPLOYMENT: Ten-Month Employee SUPERVISES: N/AQUALIFICATIONS: Must be pursuing an Educational Specialist (Ed.S) or doctoral degree in school psychology, and must have successfully completed...


  • Chatham, United States Tyler Scanlan - State Farm Agent Full time

    Job DescriptionJob DescriptionROLE DESCRIPTION:Tyler Scanlan - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support insurance agents in gaining and keeping customers. As Customer Service Representative - State Farm Agent Team Member with our agency, your attention to detail, dedication to client...


  • Chatham County, United States GeorgiaGov Full time

    We at the Georgia Department of Agriculture (GDA) take our responsibilities to you very seriously and are committed to protecting and promoting Georgia's agriculture through superior service and leadership. ·The vision of the GDA is to continue to be a globally recognized leader in agricultural excellence through a commitment to safety, quality, growth,...


  • Chatham, United States Atlantic Health System Full time

    Job DescriptionAtlantic Health System is seeking a Registered Nurse, Clinical Supervisor with management experience to provide leadership, guidance, and supervision of the clinical staff.The Practice Clinical Supervisor, RN, in this role would oversee AMG Chatham Family Medicine in collaboration with the Practice Manager.Essential Functions: The Practice...


  • Chatham, United States St. Christopher's Episcopal Church Full time

    **Job Summary**: St. Christopher’s Episcopal Church in Chatham seeks an organized, dependable, part-time office assistant for church operations. **Responsibilities**: - Assisting with church event planning and coordination working with other staff and volunteers - Maintaining church records and databases - providing administrative support to church staff...


  • Chatham, United States CorVel Enterprise Comp, Inc. Full time

    Job DescriptionJob DescriptionThe CorVel University Claims Trainee is an entry level position for those who are interested in developing a career path in claims adjudication within Workers’ Compensation, Liability, or Subrogation. The CorVel University Claims Trainee will participate in CorVel Claims College, internal mentorship, and/or on-the-job programs...


  • Chatham, United States Samantha's Hair Studio Full time

    **About us** We are professional! Our work environment includes: - Upbeat Hair Professional Hair Salon Overview: This is a Year Round Poistion NOT summer! We are seeking a reliable and professional Front Desk Receptionist to join our team. As the first point of contact for our company, you will play a crucial role in providing excellent customer service...


  • Chatham, United States Vinfen Full time

    Schedule: Thu-Sat 10pm-8am Salary: $18.00 / hour Sign-on bonus: $3000; $1000 upon completion of 30 days, $1000 upon completion of 6 months, $1000 upon completion of 12 months As an ACCS Awake Overnight Residential Counselor in a Residential Group Living Environment, (GLE), you will provide direct support to people with psychiatric conditions in a...

  • Store Manager

    2 days ago


    Chatham, United States Holland and Barrett Full time

    Are you passionate about customer service? Keen to continue your career with the largest UK Health and Wellness Retailer? As our Retail Store Manager , you'll be an excellent leader, running the day-to-day management of the store and become a brand ambassador for Holland & Barrett.  You'll build a high performing team by recruiting, coaching, training,...


  • Chatham, United States Taylorville Memorial Hospital Full time

    Overview Performs diagnostic medical radiographic on patients of all ages. Performs other tasks related to the daily functions of the radiology department and clinic. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values. Qualifications Education: *...


  • Chatham, United States Chatham Hills Subacute Care Center Full time

    ScheduleMonday - Friday4 - 6 hours dailySubjected to work one weekend a monthJob DescriptionRespiratory TherapyWe are searching for a highly motivated, flexible, organized, skilled respiratory therapist who has experience in a rehab center and possess great communication skills to put the “therapy” into respiratory therapy. If you are looking for a...


  • Chatham, United States Chatham Hills Subacute Care Center Full time

    ScheduleMonday - Friday4 - 6 hours dailySubjected to work one weekend a monthJob DescriptionRespiratory TherapyWe are searching for a highly motivated, flexible, organized, skilled respiratory therapist who has experience in a rehab center and possess great communication skills to put the “therapy” into respiratory therapy. If you are looking for a...


  • Chatham, United States Taylorville Memorial Hospital Full time

    Overview As an Outpatient Radiologic Technologist you'll perform diagnostic medical radiographic on patients of all ages. Performs other tasks related to the daily functions of the radiology department and clinic. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission,...

  • School Psychologist

    6 days ago


    Chatham, United States Pittsylvania County Schools Full time

    PITTSYLVANIA COUNTY SCHOOLSPOSITION DESCRIPTIONPOSITION TITLE: School Psychologist FLSA: ExemptREPORTS TO: Assistant Superintendent for Support ServicesTERMS OF EMPLOYMENT: Twelve-month employee SUPERVISES: N/AQUALIFICATIONS:REQUIRED:School Psychology Degree from a National Association of School Psychologists (NASP) approved programAppropriate State...


  • Chatham, United States Unique Homes & Lumber Full time

    Overview Villas of Holly Brook and Reflections Memory Care is a leading operator of assisted living, and memory care communities in more than 25 locations in Illinois, Indiana, and Florida. We are the residence of choice for more than 1,400 seniors, and the workplace of choice for more than 1,000 employees. We create vibrant communities where older adults...


  • Chatham, United States Reflections Memory Care Full time

    Job DescriptionJob DescriptionOverviewVillas of Holly Brook and Reflections Memory Care is a leading operator of assisted living, and memory care communities in more than 25 locations in Illinois, Indiana, and Florida. We are the residence of choice for more than 1,400 seniors, and the workplace of choice for more than 1,000 employees. We create vibrant...