Administrative Support Specialist
2 weeks ago
William Pitt Sotheby's International Realty is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Chatham, New York brokerage.
William Pitt Sotheby's International Realty is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the largest Sotheby's International Realty firm in the Northeast. The company ranks within the top 40 real estate companies nationally by sales volume.
The administrative and marketing assistant will report to the brokerage sales manager and will be working directly with other regional support staff, as well as the Corporate Marketing team to support and promote marketing tools and techniques that support company revenue drivers while maintaining a personable, team-oriented and professional disposition.
Responsibilities include:
- Provide administrative support to the office and real estate agents, including managing phone calls, emails, and correspondence.
- Managing deal processing for real estate transactions, including commission billing and payment processing
- MLS Data Entry and Digital File Maintenance
- Assisting with daily office needs and managing general administrative activities.
- Manage office level invoices and billing
- Supply ordering through preferred suppliers
- Coordinate and schedule appointments, meetings, and property showings for the agents.
- Assist with office operations as directed by the brokerage manager.
- Prepare and organize real estate documents and contracts, ensuring accuracy and compliance.
- Basic copywriting/editing skills reviewing listing descriptions and proofreading
- Support marketing efforts by coordinating mailings, preparing promotional materials, and assisting with digital marketing campaigns.
- Assist agents with templated social media and postcard assets.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work efficiently. If you have previous experience as transaction coordinator or office administrator within the real estate industry, we’d like to meet you. Ultimately, a successful candidate should ensure the efficient and smooth day-to-day operation of our brokerage.
Qualifications:
- Bachelor's degree is preferred or relevant work experience
- Minimum two years administrative related experience
- Digital proficiency - must possess high-level technology and digital marketing understanding
- Ability to multitask, prioritize and be flexible with changing business needs in a team environment
- Proficiency in Canva Pro is a plus
- Creative problem solving skills
- Strong communication skills, verbal and written
MUST send salary requirements along with your resume for consideration. AA/EOE
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Chatham, United States William Pitt Sotheby's International Realty Full timeWilliam Pitt Sotheby's International Realty is seeking an energetic self-starter for a full-time, on-site administrative and marketing assistant position based out of the firm's productive Chatham, NY brokerage. William Pitt Sotheby's International Realty is a leading force in real estate brokerage extending 29 offices and 1,100+ sales associates and is the...
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