Accounts Receivable Coordinator

Accounts Receivable Coordinator & Administrative Support Specialist Job Summary The Accounts Receivable Coordinator and Administrative Support Specialist plays a critical role in ensuring accuracy and efficiency in profitable operations, order processing and customer service transactions.

Key Responsibilities
Accounts Receivableo Generate accurate and timely customer invoices and account statements o Research, process and correctly post customer paymentso Prepare, process, reconcile daily bank deposits and credit card receiptso Conduct daily, weekly, and monthly reconciliation and close procedureso Facilitate timely customer payment collections and resolve billing issueso Collect and process customer sales tax certificates and sales tax records o Maintain and create accounts receivable data, files, records, and reportso Promptly research and resolve discrepancies, such as deductions/rebates Reception Duties:o Professionally serve as the first point of contact for visitors and callerso Receive visitors and deliveries and answer, screen and forward callso Assist customers with inquiries, ordering, and scheduling Administrative Support:o Provide primary backup and support for the Executive Assistanto Provide support to management and other departments as neededo Collect and maintain accurate lumper and fuel tax recordso Preserve and process petty cash account and recordso Collect/maintain up to date vendor W9 forms and insurance certificateso Support truck drivers with processing of documentation records Inventory:o Aid in maintenance of accurate paper and digital inventory recordso Assist with maintenance of order processing recordso Help with purchase order inventory and invoice reconciliation tasks Food Safetyo Process food safety documentation according to specificationso Comply with food safety labeling and traceability regulationso Maintain food safety records as instructed or requestedo Monitor operations for food safety and regulatory compliance Strategic Support:o Keep management informed on need-to-know informationo Protect the confidentiality of company, vendor, and customer informationo Comply with company, state, and federal policies and procedureso Think creatively for ways to minimize costs and maximize efficiencyo Other duties or

job description
changes as requested by managementAccounts Receivable Coordinator & Administrative Support SpecialistKnowledge and Skills Excellent written, verbal, math, and interpersonal skills Hands on commitment to efficiency, accuracy, and customer service Skill to maintain accurate, thorough, and organized records Attention to detail and aptitude for accuracy and problem solving Capacity and willingness to learn, adapt, and serve with a positive attitude Strong organizational, multitasking, and time management abilities. Ability to work independently and collaboratively in a team environment. Educational Qualification and

Experience:
High school diploma or equivalent required; bachelor's degree preferred. Previous experience in an administrative or office support role is preferred. Experience in wholesale, produce, or related industries highly desirable. Bilingual in English and Spanish a plus Computer skills and proficiency in Microsoft Office applications Must at all times be legally authorized to work in the United StatesCompensation / Pay Rate (Up to): $19.00
- $24.00 Per Hour