Project Administrator

1 hour ago

St Louis, United States Premium Retail Services Full time

The role of the Project Administrator is to plan and coordinate project scheduling, work flow processes and administrative tasks to adhere to strict deadlines and budget constraints. The Project Administrator facilitates project logistics such budgeting, distribution, communication between Procurement, Purchasing and Account Team, meetings, etc. Takes meeting minutes and action items during meetings and performs follow-up as required. The Project Administrator assists in the development of presentations, and directs the activities of project personnel.


Responsibilities:

  • Plans and coordinates project scheduling including timelines and milestones from beginning to end.
  • Disseminates project timelines and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion denoting tasks, and proposed completion dates.
  • Confers with supervisors to determine progress of work and compiles reports concerning progress or delays.
  • Develops and delivers progress reports, requirement documentation and presentations.
  • Ensure that all job specs are accurate and all delivery requirements are met.
  • Identifies and resolves problems in a timely manner.
  • Reschedules identical processes to eliminate redundancies.
  • Attends Client meetings, takes meeting notes of action items and performs follow-up as required.
  • Ensures all legal approvals are received and agency processes and procedures are followed as defined.
  • Responsible for coordination of administrative tasks to include but not limited to facilitating project logistics such as meetings, conference rooms, conference calls etc.
  • Manages direct reports to include, hiring, training, coaching, supervising, and evaluating, to ensure the efficient and effective operation of the project management task force.
  • Miscellaneous projects as assigned.


Qualifications:

  • 5+ years working in an administrative support capacity
  • 3+ years experience working with project management software.
  • Experience working both independently and in a team-oriented, collaborative environment is essential.
  • Supervisory Experience preferred.
  • Has a solid understanding of production process, i.e. print production, demos, sweepstakes, etc.
  • Ability to conform to shifting priorities, demands and timelines.
  • Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
  • Proficiency with computers including in-depth knowledge of Microsoft Office Suite, especially PowerPoint, Excel, Word, Outlook.


#DiscoverYourPath


About Us

Premium brings brands to life, engaging and exciting shoppers in-store and online for retailers like Walmart, Best Buy, Walgreens and dozens more in all retail channels.

When you work with Premium, you’re gaining a strategic partner focused on crafting tailored retail solutions designed to win. Our people and technologies extend your reach to deliver the best customer experience while driving sales.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The Acosta Group reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

The Acosta Group, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. The Acosta Group may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.


The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates.

If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)

The Acosta Group is an Equal Opportunity Employer.

We are committed to providing accommodations for persons with disabilities. If you require accommodation please contact EmployeeServices@acosta.com, we will work with you to meet your needs, to the extent required by law.

By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

  • Administrative Project Manager

    5 days ago

    st. louis, United States Premium Retail Services Full time

    Job OverviewThe Project Administrator role is key to planning and coordinating project scheduling, workflow processes, and administrative tasks to meet strict deadlines.Coordinate project logistics, including meetings, conference rooms, and conference calls.Develop and deliver progress reports, requirement documentation, and presentations.Ensure all job...

  • Administrative Assistant

    12 hours ago

    St. Louis, United States Guarantee Interiors Full time

    As an Administrative Assistant, you will support project managers, estimators, and other team members in managing day-to-day administrative tasks. This role involves daily phone calls, coordinating with vendors across the country, and maintaining positive relationships with clients and subcontractors. Strong organizational abilities, attention to detail, and...

  • Project Architect

    4 hours ago

    St Louis, United States PGAV Destinations Full time

    PGAV Destinations is seeking a self-motivated and highly creative individual with a goodunderstanding of the technical aspects of architecture. The candidate must be able to learnquickly, be collaborative, have a strong work ethic, and be able to execute or work on multiple projects simultaneously. This team member would also be instrumental in the...

  • Project Architect

    1 hour ago

    St Louis, United States PGAV Destinations Full time

    PGAV Destinations is seeking a self-motivated and highly creative individual with a goodunderstanding of the technical aspects of architecture. The candidate must be able to learnquickly, be collaborative, have a strong work ethic, and be able to execute or work on multiple projects simultaneously. This team member would also be instrumental in the...

  • Administrative Coordinator

    3 days ago

    St Louis, Missouri, United States The Salvation Army USA Central Territory Full time

    Job OverviewThe Salvation Army Midland Divisional Headquarters seeks a highly skilled Administrative Assistant to coordinate and implement administrative procedures for the Service Extension Department. This position plays a vital role in supporting daily and long-term operations, projects, and programs.

  • Administrative Assistant

    1 hour ago

    St Louis, United States UHY LLP Full time

    Position Summary: As an Administrative Assistant, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to...

  • IT Project Manager

    3 days ago

    St Louis, Missouri, United States VSG Business Solutions LLC Full time

    Job OverviewVSG Business Solutions LLC is seeking a highly skilled IT Project Manager to lead the upgrade of Oracle Maximo from version 7.6.1.3 to the latest Maximo Application Suite (MAS). The successful candidate will be responsible for project planning, scheduling, budgeting, and forecasting, as well as ensuring the successful integration of the new...

  • Administrative Coordinator

    7 days ago

    St Louis, Missouri, United States The Salvation Army USA Central Territory Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The Salvation Army USA Central Territory. As an Administrative Coordinator, you will be responsible for coordinating and implementing administrative procedures for the Service Extension Department.This is a full-time position with an estimated...

  • Senior IT Administrator

    5 days ago

    St Louis, United States Blue Signal Search Full time

    Our client, known for its innovative approach and commitment to operational excellence, is seeking a skilled Sr. IT Administrator to oversee and enhance IT operations. This role is critical in ensuring the seamless implementation, support, and optimization of IT systems and infrastructure. The ideal candidate will have expertise in IT protocols, technical...

  • Senior IT Administrator

    4 hours ago

    St Louis, United States Blue Signal Search Full time

    Our client, known for its innovative approach and commitment to operational excellence, is seeking a skilled Sr. IT Administrator to oversee and enhance IT operations. This role is critical in ensuring the seamless implementation, support, and optimization of IT systems and infrastructure. The ideal candidate will have expertise in IT protocols, technical...

  • Senior IT Administrator

    60 minutes ago

    St Louis, United States Blue Signal Search Full time

    Our client, known for its innovative approach and commitment to operational excellence, is seeking a skilled Sr. IT Administrator to oversee and enhance IT operations. This role is critical in ensuring the seamless implementation, support, and optimization of IT systems and infrastructure. The ideal candidate will have expertise in IT protocols, technical...

  • Administrative Assistant

    18 hours ago

    St Louis, United States SBS Creatix Full time

    As the Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization Responsibilities: Administrative...

  • PGAV Destinations | Project Architect

    6 days ago

    st. louis, United States PGAV Destinations Full time

    PGAV Destinations is seeking a self-motivated and highly creative individual with a goodunderstanding of the technical aspects of architecture. The candidate must be able to learnquickly, be collaborative, have a strong work ethic, and be able to execute or work on multiple projects simultaneously. This team member would also be instrumental in the...

  • Administrative Assistant

    23 hours ago

    St. Louis, United States SBS Creatix, LLC Full time

    As the Administrative Assistant, you will provide administrative support to ensure efficient day-to-day operations, including managing schedules, handling correspondence, and organizing meetings. You will serve as a central point of contact, coordinating information flow and facilitating communication within the organization Responsibilities: Administrative...

  • Project Support Associate

    3 days ago

    St Louis, Missouri, United States Washington University in St. Louis Full time

    As an Administrative Coordinator I at Washington University in St. Louis, you will play a critical role in supporting departmental or program areas by providing general administrative project and/or program support. This includes coordinating and performing daily tasks, developing and managing budgets, monitoring expenditures, and entering personnel and...

  • Senior Network and System Administrator

    5 days ago

    St Louis, Missouri, United States Blue Signal Search Full time

    Opportunity to Join a Dynamic Executive Search FirmBlue Signal Search is an award-winning executive search firm specializing in IT recruiting. We are seeking a highly skilled Sr. IT Administrator to join our team.Job SummaryThe Sr. IT Administrator will play a crucial role in supporting the organization's IT operations, ensuring the seamless implementation,...

  • Administrative Assistant

    5 days ago

    St Louis, United States Anders CPAs + Advisors Full time

    The Strategic Growth Department of one of the fastest-growing accounting firms in the country is seeking an Administrative Assistant who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm's mission of serving as a catalyst for those striving to achieve their...

  • Reception and Administrative Assistant

    3 days ago

    St Louis, Missouri, United States Levy Restaurants Full time

    Are you an organized and detail-oriented individual looking for a new challenge? We're seeking a Reception and Administrative Assistant to join our team at Levy Restaurants.In this role, you'll be responsible for:Greeting guests and responding to inquiries;Managing phone calls and emails;Preparing documents and reports;Assisting with special events and...

  • Senior Quality Systems Administrator

    3 days ago

    St Louis, Missouri, United States Mallinckrodt Pharmaceuticals Full time

    Job OverviewMallinckrodt Pharmaceuticals is seeking a highly skilled Senior Quality Systems Administrator to provide support to our laboratory information systems.About the RoleDevelop solutions to routine technical problems of moderate scope.Lead site projects and participate as a team member for corporate system projects.Review higher-level decisions for...

  • TRIO Program Assistant

    3 days ago

    St Louis, Missouri, United States St. Louis Community College Full time

    The TRIO Program Assistant - Administrative Support plays a vital role in ensuring the smooth operation of the TRIO department. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and supporting projects and initiatives.Key Responsibilities:Front Desk Operations: Manage the front desk,...