Legal Secretary/Office Manager

3 weeks ago


Sausalito, United States LHH Full time

Legal Secretary/Office Manager


Location: Sausalito, CA

Pay Range: $90K to $100K per year, Generous Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k

Position Type: Full-Time, Direct Hire, Onsite


LHH is partnering with a regional law firm in seeking a Legal Secretary/Office Manager to join their Sausalito office. This role will be mostly Legal Secretary responsibilities with Office Manager responsibilities included. Looking for someone with 5 or more years of relevant experience.


Responsibilities:

  • Handle e-filings and possess comprehensive knowledge of the litigation process.
  • Prepare and edit legal documents, correspondence, and emails.
  • Ensure accuracy and proper formatting through proofreading.
  • Organize documents and exhibits for court filings and hearings.
  • Supervise Legal Secretaries, Paralegals, and office staff.
  • Collaborate with the managing partner to oversee day-to-day office operations.
  • Supervise staff members and assist in HR matters such as hiring and performance evaluations.
  • Review and approve staff timecards and expense reports.
  • Process firm vendor invoices and support the Marketing Department as required.
  • Maintain files, coordinate file transfers, and manage office space maintenance.
  • Coordinate client entertainment, contracts, and audit requests.
  • Manage office supplies, orders, and storage.
  • Conduct new hire orientation and coordinate overflow duties.


Requirements:

  • Previous experience in office management and legal secretary roles preferred.
  • Proficiency in e-filings and litigation procedures.
  • Strong organizational and communication skills.
  • Ability to multitask and prioritize tasks effectively.
  • Knowledge of Microsoft Office Suite and legal software.
  • Bachelor's degree or relevant certification desirable.


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