Department Administrator

4 weeks ago

Las Vegas, United States Brave Thinking Institute Full time

Brave Thinking Institute is looking for a Department Administrator. A proactive, enthusiastic, supportive member of the Institute who is growth-minded and driven to succeed.


In addition, they are a “Rockstar” detailed organizer who can track multiple projects at the same time


Position Priorities and Focus:

  • Day-to-day administrative support
  • Calendarizing
  • Data management
  • Meeting agendas and note-taking
  • Attend multiple planning and connection meetings throughout the week


Coordinate Project Planning Process

  • Maintain project timelines and templates
  • Project management setup and task fulfillment
  • General department project tracking
  • Build and maintain rosters
  • Send communications to team members, vendors, and venues
  • Share and track compliance with department SOPs
  • Track attendee responses and update team members and forms accordingly
  • Train new team members on communications system(s)
  • Provide shipping addresses for Client Empowerment Kits, etc. to the fulfillment company
  • Track all empowerment kits to ensure the arrival
  • Follow up on any late/missing items; reship and/or process claims with the shipping company
  • Support major Inventory cleanup/out (twice a year - if located in CA)


Remote Training Support

  • Support on-site staff by coordinating staff meals, sending supplies, etc.
  • Reserve and host Zoom meetings


On-site Event Support

  • Assist at In-Person events: 1-2x per year
  • Support on-site staff by ordering staff meals, maintaining office space, supporting the leadership team, etc.
  • Other projects/planning as determined by the Event Director



Required Position Attributes:

  • Extremely Organized/Detail Oriented: Able to track multiple projects, remember processes and procedures, prioritize, and respond to a myriad of requests.
  • High Level of Accuracy: Willing to complete repetitive tasks while maintaining important records with total accuracy.
  • Self-motivated: A self-starter who works extremely well in a team environment, and who also excels when it comes to working independently with minimal supervision.
  • Growth-Focused: Demonstrates a strong interest in continual learning and growth and a desire to participate in ongoing institute transformational training.
  • Goal-oriented: Laser-focused on goals with a “do whatever it takes” attitude. Willing to work extended hours and weekends when necessary to achieve objectives.
  • Adaptable to Change
  • Forward-Thinking: Anticipates upcoming circumstances and conditions that may cause challenges and proactively creates solutions in advance.
  • Travel: Willing to travel to institute events 1-2 times per year to support, learn about, and engage with institute staff and our clients. Willing to support inventory 2x per year in California.



Required Experience / Proficiency:

  • 2+ years experience with administrative support within a work environment.
  • Access to high-speed internet, dedicated and distraction-free workspace, and able to meet all requirements of this role while working remotely.
  • Tech savvy with the ability to learn new software and systems quickly.
  • Asana Project Management System (or similar + ability to learn immediately)
  • Air Table experience a plus
  • Event volunteer/paid experience is a plus.
  • Google Apps - Drive, Docs, Sheets, Calendar
  • Communication Tools - Zoom, Discord, Unity


Salary:

$45,000 per year


Benefits:

  • PTO
  • Medical
  • Dental
  • Vision
  • 401
  • 401K

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