Bid Specialist

4 weeks ago

Austin, United States KOMPAN Inc Americas Full time

KOMPAN U.S. is looking for a Bid Specialist to create and submit proposals based on formal RFPs (request for proposals) from outside organizations for playground and outdoor fitness sites.


This position will work closely with our Direct Sales Reps and back office departments to gather information and put together bid packages. Additionally, the Bid Specialist will work closely with our Bid Analyst to determine which new bids and RFPs to bid for.


The ideal candidate should have excellent communication and organizational skills, experience in coordinating with various departments to ensure timely and accurate submission of bids, and strong attention to detail.


As a global leader with an organizational focus on people, passion, progress, and performance, our mission is to create healthier and happier communities by delivering the best in play and fitness solutions. We’re KOMPAN - let’s play


Who We Are

For more than 50 years, KOMPAN has researched, designed, and built innovative and imaginative commercial playground equipment and outdoor fitness sites that captivate all ages and abilities.


In collaboration with our global headquarters in Denmark, KOMPAN designs, manufactures, and installs more than 1,000 sites a month across 90 different countries. Our North American headquarters, located in Austin, Texas, supports field sales around the U.S. and Canada.


At KOMPAN, we take pride in our commitment to the global environment. We exceed sustainability efforts and make it possible to lower carbon emissions by utilizing recycled ocean waste, consumer-recycled plastics, and textile waste to create playgrounds that are born green or made green.


What You’ll Do

· Establish lasting relationships and collaboration with our dedicated sales professionals

· Qualify incoming RFPs (bids and framework bids) in collaboration with sales professionals

· Coordinate meetings for the project group of the specific bid (several bids run parallel)

· Determine the right bid strategy together with our sales professionals, designers, estimators, and sales coordinators

· Coordinate that the salespeople, design team, estimator, and sales coordinators submit their deliverables according to plan

· Contribute to the written proposal with collaboration from the project group

· Gather all the information from the project group and secure the submission

· Fill out and submit prequalification questionnaires

· On a regular basis, it also involves updating keywords for tender notice search engines/databases, improving our bid library, collecting references from our sales professionals, and generating reports of our bid win rate, etc.

· Maintaining framework agreements by keeping price lists, renewing agreements, preparing documents for upload, keeping data current, and ensuring timely filing requirements are fulfilled

· Assist in quoting/estimating with colleagues as needed


What You’ll Need

· 2+ Years experience in bids / proposal coordination / request for proposals (RFPs)

· Excellent project management skills, e.g. ability to prioritize projects and workload within deadlines

· Excellent verbal and written communication skills

· Experienced in pricing and calculating margins (Excel experience)

· Organized, structured, methodical, and accountable

· Autonomous, self-propelled, forward-thinking, anticipating, and a problem solver

· A team player with excellent interpersonal skills, e.g. a good listener, accommodating, collaborative

· Experience in the construction industry preferred


Perks and Benefits

· Comprehensive medical, vision, and dental plans

· Employer-paid life and disability insurance

· 401(k) retirement plan with company match

· Competitive PTO and robust holiday schedule


Not Sure if You Qualify?

That’s ok If you’re interested in the role and believe you could be a good fit, we encourage you to apply

KOMPAN is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, age, veteran status, or any other basis covered by appropriate law. We celebrate diversity and are committed to creating an inclusive environment for all our employees. All employment is based on qualifications, merit, and business needs.

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