Sample Coordinator

Our client, a consumer goods design and manufacturing firm, is seeking a highly organized and detail-oriented Sample Operations Coordinator to oversee the intake, management, and preparation of showroom samples. This role is integral to ensuring a seamless showroom experience by organizing and categorizing samples systematically, coordinating sample transactions, and preparing products for showroom appointments. The ideal candidate will act as the primary point of contact for sample-related interactions, working closely with both internal teams and external partners.

Key Responsibilities:

• Process incoming showroom samples by logging, labeling, and organizing them systematically to maintain an accurate and accessible inventory.
• Develop and maintain an organized sample inventory system, ensuring that all samples are properly categorized and stored for easy retrieval and showroom display.
• Prepare selected samples for showroom appointments, including arranging displays, checking sample quality, and ensuring samples meet presentation standards.
• Serve as the primary contact for sample transactions, facilitating communication with internal departments and external vendors to coordinate sample requests, returns, and transfers.
• Keep detailed records of sample transactions, movements, and status updates, regularly reporting inventory changes and providing relevant insights to showroom and product teams.
• Inspect incoming samples for quality and consistency, reporting any issues to the relevant departments to ensure showroom-ready products.

Qualifications:

• Bachelors degree in business, operations, or a related field preferred.
• Experience managing inventory preferred
• 2+ years of experience within CPG
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional communication skills for effective coordination with internal and external stakeholders.
• Ability to work independently and adapt to a fast-paced environment.
• Previous experience in sample management, inventory control, or showroom coordination is a plus.