Admin

Position Title:Admin

Department:Operations

Reports To:General Manager

Status:Non – Exempt

Date:Nov 2023

Broad Functions: General clerical and administrative assistance to the General Manager. Prepare presentations, special reports, memoranda, transcribing, and word processing, compose letters and routine correspondence. Responsible for reception and telephone duties, including signing for front office packages. May be required to make meeting and travel arrangements. Responsible for sorting and distributing mail. Handle phones and messages for GM. Payroll related tasks for the location.

Main Duties & Responsibilities:

1. Responds to associate questions as they relate to policies and procedures and ensures necessary follow-up with HR Manager.
2. Provides administrative support to managers, and/or department heads.
3. Assists in the planning, research, development, and implementation of programs and specials projects.
4. Assists the GM and AGM with payroll related tasks for the location (Leaves submission, terminations, new hires, etc.)
5. Assists the GM with applicant’s interview scheduling, onboarding process, new hires submission to payroll, orientation, terminations, background check orders, etc.
6. Assists General Manager with any scheduling needs.
7. Assists in monitoring budget and completes financial forms and reports for GM or other work department members.
8. Creates, types, formats, and proofreads materials such as documents, forms, vouchers, materials and correct grammatical, punctuation and spelling errors.
9. Compiles, generates, and tabulates various data or statistics for projects, records or recurring reports, office activity reports or statement reconciliations as needed.
10. Performs other related duties as assigned.

Skills and Qualifications:

• High School diploma or college degree (AA + degree helpful). Secretarial schooling or equiv. preferred.
• 3+ years' general secretarial experience.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint); excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work.
• Must be able to interact and communicate with individuals at all levels of the company.

Physical Demands:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit for extended periods of time. This position is performed within an office environment whose duties are primarily performed behind a desk. Employees in these positions frequently operate a computer, read and write, and interact with others in person, over the phone, and via other devices. They move about within the office to access file cabinets, documents, office machinery, and other equipment. They may also have to do some light lifting of supplies and materials from time to time. Occasionally move objects weighing up to 20/30 lbs., and sometimes, but rarely, up to 50 lbs.

EEOC Statement:

We are an equal opportunity employer committed to building a diverse team and fostering an inclusive environment where employees feel empowered to bring their authentic selves to work. We welcome applications from all qualified candidates regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability status, or veteran status.