Time and Expense Operations Associate

3 weeks ago

Jacksonville, United States TEKsystems Full time

Overview

About TEKsystems and TEKsystems Global Services

We’re TEKsystems. We accelerate business transformation for our customers. We bring real-world expertise to solve complex technology, business and talent challenges—across the globe. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change. We’re building tomorrow by delivering business outcomes and driving positive impacts in our global communities. TEKsystems is an Allegis Group company.

Job Summary: 

The Time and Expense Operations Associate is responsible for the processing and management of the Time Capture and Expense activities with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.

Responsibilities

Key Responsibilities: 

Time processing and adjustments

Provide world class customer service in every interaction to ensure a quality employee experience Perform collection of timecards and record of time data in the payroll system Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system Run reports to identify missing timecard information and/or variances; work with contractor to validate and correct timecards Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system Communicate with clients and contractors to obtain approved timecards and expense documents. Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders Manage and track personal time off (PTO),absence etc.; manage related documentation and system updates

Expense processing and adjustments

Collect expense forms and record expense information into payroll system Track contractor expense reports and ensure accurate matching with claimable receipts Execute expense report adjustments in payroll system

Audit activities and issue resolution

Support issue resolution with regards to the TCE process with a goal of ensuring customer satisfaction and timely resolution, including working closely with the field office to communicate required activities that need to happen in the field, and interacting with contractor for the required follow-ups Validate time & attendance against timesheet data and invoice where required Promptly escalate complex time and expense related inquires and issues to TCE Supervisor for resolution Validate payment against expense forms, receipt back up and client & regulatory requirements. Manage timecard and billing audit and collection (including contacting contractors and/or clients for missing timecards) in PeopleSoft and Time Central Start , Finish entry and Data entry Enter all starts (new hire and rehire) for assigned field offices within 24 hours of confirmed start date or finish. Audit New Starts report and partner with field office to confirm accuracy Process finishes according to state specific requirements to ensure compliance Assist with data entry of personal data updates, direct deposit, position changes including rates and end dates.

Qualifications

Competencies:  

Ability to prioritize, organize, problem solve and meet deadlines and goals Ability to communicate effectively and provide follow up Capability of working in a team oriented environment that is fair, open and honest Thorough knowledge of business policies and human resource practices Excellent written/oral communication and interpersonal skills Strong decision making ability Integrity and ability to maintain confidentiality and personal credibility Ability to tackle complex issues and develop innovative, practical solutions Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers Understanding how information impacts the operating company and how data will be used to support operating company decisions Action and detail oriented; able to prioritize while handling multiple tasks

Qualifications:

2 + years’ experience in a customer service related position Associates degree or two years of applicable experience in customer service BA/BS degree in Human Resources, Business, and Accounting preferred Ideal candidates would have prior internship or work experience in customer service or a business environment.

Personal Attributes:

Natural team player Confidential and diplomatic Self-starter/initiator Critical thinker Seeks growth and self-improvement Flexible Resilient/composed Self-aware Ability to prioritize, organize, problem solve and meet deadlines and goals Ability to communicate effectively and provide follow up Ability to build strong partnerships with all internal customers, both in their own office and from a distance Understanding how information impacts the operating company and how data will be used to support operating company decisions Action and detail oriented; able to prioritize while handling multiple tasks

Compensation: $20.19/hr and eligible for overtime + bonus (quarterly)

Employees also receive a benefits package including a 401(k) company matched retirement savings plan, paid time off and holiday pay. See link below

  • Sales Associate

    2 weeks ago

    Jacksonville, United States Island Time Car Wash Full time $14 - $30

    Premier full service carwash and detail center serving the San Marco, Lakewood and University area.We’re looking for a results-driven sales associate to represent our brand and build lasting relationships with our guests.Responsibilities:Achieve agreed upon sales targets and outcomes within schedule.Establish, develop and maintain positive business and...

  • Associate Machine Operator

    3 weeks ago

    Jacksonville, United States Idea Recruitment Full time

    Job DescriptionJob DescriptionJob SummaryAssists in operating and controlling production equipment used to manufacture medical devices. Additional duties described below.Schedule / Pay InfoStarting Pay: $17.00 per hourDays: Monday - FridayHours: 8:00 AM - 5:00 PMEssential Functions, Duties, and responsibilities• Assists in operating and controlling...

  • Part-Time Temporary Clinical Dentist

    4 days ago

    Jacksonville, United States Coastal Carolina Community College Full time

    This is an in-person, part-time position to teach curriculum classes/labs/clinicals.  Fulfill responsibilities as a faculty member and part-time employee.  Must be willing to travel to clinical sites. Teach curriculum classes/labs/clinical in dental hygiene and to provide instruction to students during patient care.  Provide clinical and radiography...

  • Associate Machine Operator

    3 weeks ago

    Jacksonville, United States Idea Recruitment Full time

    Job DescriptionJob DescriptionJob SummaryAssists in operating and controlling production equipment used to manufacture medical devices. Additional duties described below.Schedule / Pay InfoStarting Pay: $17.00 per hourDays: Monday - FridayHours: 8:00 AM - 5:00 PMEssential Functions, Duties, and responsibilities• Assists in operating and controlling...

  • Litigation Associate

    5 days ago

    Jacksonville, United States Adams and Reese Full time

    Job DescriptionJob DescriptionAdams and Reese seeks a litigation associate with 2-5 years of experience to join our Jacksonville office. The candidate must have significant academic accomplishment reflecting high intellectual capacity. Prior experience handling commercial, financial services, or construction litigation is preferred. The candidate should be...

  • Director of Operations

    1 week ago

    Jacksonville, United States Associa Full time

    Job Description Associa is currently looking for a Directorof Operations to join our team in Jacksonville, FL. As a Director of Operations, you will lead the team to ensure employee and client retention and growth. TheDirector of Operations over sees accounts in the assigned portfolio and isassists inimplementing processes, procedures, and systems associated...

  • RN - Operating Room - OR - Operating Room

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN - Operating RoomDetails * Department: Main Operating Room * Schedule: Days 6:45am - 4:15pm * Hospital: Ascension St. Vincent's Southside * Location: 4201 Belfort Road, Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and...

  • RN - Operating Room - OR - Operating Room

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN - Operating RoomDetails * Department: Operating Room * Schedule: Days 6:45am - 4:15pm * Hospital: Ascension St. Vincent's Southside * Location: 4201 Belfort Road, Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and career...

  • RN - Operating Room - OR - Operating Room

    1 week ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN - Operating RoomDetails * Department: Main Operating Room * Schedule: Days 6:45am -7:15pm * Hospital: Ascension St. Vincent's Southside * Location: Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and career growth...

  • RN - Operating Room - OR - Operating Room

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN - Operating RoomDetails * Department: Main Operating Room * Schedule: Days 6:45am - 4:15pm * Hospital: Ascension St. Vincent's Southside * Location: 4201 Belfort Road, Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and...

  • RN - Operating Room - OR - Operating Room

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN - Operating RoomDetails * Department: Operating Room * Schedule: Days 6:45am - 4:15pm * Hospital: Ascension St. Vincent's Southside * Location: 4201 Belfort Road, Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and career...

  • RN Operating Room

    1 week ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN Operating RoomDetails * Department: Main Operating Room * Schedule: Days 6:45am -7:15pm * Hospital: Ascension St. Vincent's Southside * Location: Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance and career growth...

  • Director of Operations

    2 weeks ago

    Jacksonville, United States Associa Full time

    Job Description Associa is currently looking for a Directorof Operations to join our team in Jacksonville, FL. As a Director of Operations, you will lead the team to ensure employee and client retention and growth. TheDirector of Operations over sees accounts in the assigned portfolio and isassists inimplementing processes, procedures, and systems associated...

  • Part-Time Temporary Wellness Coordinator

    4 days ago

    Jacksonville, United States Coastal Carolina Community College Full time

    Coordinate and promote wellness activities for students, faculty, and staff.  Perform physical assessments and prescribe exercise, schedule and teach group fitness classes, and coordinate campus-wide events to promote wellness. Salary:  $15.00 per hour, 20-25 hours per week. Start Date:  June 3, 2024. Closing Date:  May 12, 2024, or open until...

  • 2nd shift Flexo Press Operator

    2 weeks ago

    Jacksonville, United States ResourceMFG Full time

    summary Manufacturing company in Oceanside is looking for a 2nd shift Flexo Press Operator. Direct hire position 2nd shift 4pm-2:30am Monday-Thursday Competitive benefit package and room for growth Responsibilities Operate Flexo press to produce job according to specification. Prepare machines for printing and die cutting. Ink the press, load substrate,...

  • RN Main Operating Room

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    RN Main Operating RoomDetails * Department: Main Operating Room * Schedule: Evenings Monday - Friday 3:00pm - 11:00pm EDT * Hospital: Ascension St. Vincent's Southside * Location: Jacksonville, FL Listening to you, caring for you! When you join our team, you join a true work family. You will feel supported, encouraged, and benefit from a work-life balance...

  • Registered Nurse

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    Registered Nurse (RN) - Operating RoomDetails * Department: Operating Room * Schedule: Part-Time * Hospital: Ascension St. Vincents Riverside * Location: Jacksonville, Florida Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee...

  • Registered Nurse

    2 weeks ago

    Jacksonville, United States Saint Vincent's Medical Center Riverside Full time

    Registered Nurse (RN) - Operating RoomDetails * Department: Surgery * Schedule: Full-time * Hospital: Ascension St. Vincents * Location: Jacksonville, Florida Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs...

  • Warehouse Associate

    21 hours ago

    Jacksonville, United States Watsco Full time

    Job DescriptionCE Florida currently has an exciting Warehouse Associate opportunity at our Jacksonville, FL location.Company Website: www.carrierenterprise.com SUMMARY The Warehouse Associate is responsible for performing an array of functions that may include receiving and processing incoming HVAC equipment and part supplies, picking, scanning and filling...

  • Sales Associate

    3 weeks ago

    Jacksonville, United States Hibbett Sports Full time

    00377 Jacksonville, ALLE_301 Hibbett Retail, Inc. Job Title: Sales Associate Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY The Sales Associate is responsible for assisting the store's management staff with providing quality customer service. The Sales Associate is knowledgeable in each product area or...