Senior Admin Assistant

4 weeks ago

McLean, United States General Dynamics Information Technology Full time

Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:

The Administrative Assistant (AA) will be one of two first-line representatives for this fast-paced office and will serve as a liaison between department leadership and other customer elements

The front office has a constant flow of visitors throughout the day; the AA will need awareness of activities occurring in the office to be able to effectively guide visitor

As such, the selected candidate must convey a positive and professional impression of the office

Provide information or respond accurately to basic questions or technical/administrative issues and requests in a clear, concise, credible, and courteous manner, and in the appropriate manner (i.e., verbally by phone or in person, or in writing via email, letter, or memorandum)

At the direction of department leadership, the candidate will provide support for the planning and execution of All-hands and high-level meetings

The AA will manage the time of 3 principals time by applying working knowledge of mission priorities, principal's business area(s) and personal preferences, Sponsor protocol, and organizational hierarchy to screen, vet and prioritize emails, visitors and phone calls

The AA must be able to schedule numerous daily meetings and appointments, and help to prioritize, schedule or reschedule daily calendars for department leadership

Maintain calendar and schedule items by applying a working knowledge of principal’s role and responsibilities in relation to the supported mission, and basic knowledge of larger mission priorities

Reschedule calendar items to accommodate new requirements and shifting priorities

With guidance, resolve any additional calendar conflicts created by new requirements. Notify appropriate personnel affected by the changes

Apply a basic understanding of the roles and interrelationships among entities, and the implications of making calendar changes

It is desired that the AA have experience with Sponsor Access Request System, Sponsor Travel Requests and Systems, and Sponsor Reimbursement Systems

AA will add and remove accesses for all incoming/outgoing personnel, update rosters, seating charts, phone cards, phone trees, organization (org) charts

The AA will manage a shared conference room to ensure schedule is up-to-date and readily available for review to all department personnel

Place and answer phone calls for the principal; employ proper protocol

AA will need to greet visitors and assist with direction to conference room or appointment location

They will need to set-up secure video teleconferences (SVTCs)

The AA would preferably have intermediate experience with MS Word, Excel, PowerPoint, Outlook

The AA may be asked to be a secondary office custodian with responsibility to add or remove members from office access as part of the onboarding/offboarding process

The AA should have the required ability to lift 10 lbs. of weight (Office Supplies), and may be required to move between the various departments, as well as to/from the building mail room

There is no local travel or TDY requirements for this position

WHAT YOU'LL NEED TO SUCCEED:

The position requires an active TS/SCI with Polygraph clearance

The position requires High School Diploma and three years of relevant experience or equivalent combination of education and experience

Work schedule is 8:00 am – 4:00 pm, 40 hours per week

Candidate must be able to operate in a team environment as well as successfully work on their own

This position is on customer site

GDIT IS YOUR PLACE:

K with company match

Comprehensive health and wellness packages

Internal mobility team dedicated to helping you own your career

Professional growth opportunities including paid education and certifications

Cutting-edge technology you can learn from

Rest and recharge with paid vacation and holidays

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#EAPolyReferrals

#AdminPoly

#IntelAdminJobs

#Jet

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