Occupancy Planner

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

OCCUPANCY PLANNER JOB DESCRIPTION

Essential Duties and Responsibilities

Develop relationships with end user customers to understand their business needs, the way they work, and facilitate creating solutions for planning issues

Responsible for interpreting a customer’s stated business needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills

Respond to rapidly changing business needs with flexibility and commitment to solve for new requirements/scope 

Create and develop business programming and restack programs, allocation plans, adjacency diagrams, test fits, migration plans and move sequencing for planning projects

Apply a working knowledge of workplace design principles and trends such as agile, design thinking, and flexible/collaborative workplace 

Use creative and analytical thinking to generate multiple solution options for complex occupancy problems, such as M&A, rapid growth, consolidations, or economic disruptors

Reconcile “bottom-up” and “top-down” headcount projections to forecast demand for space over one to three years 

Develop a business case for real estate actions based on business requirements, client programs/initiatives, time constraints, lease options, current supply of space and projected demand for space 

Aggregate and interpret data from multiple sources, translate analysis into actionable information for client decision making, presented in MS PowerPoint / Slides

Utilizing a CAFM/IWMS database, manage allocations and maintain data accuracy, and perform quarterly data and drawing audits 

Perform physical space audits / walkthroughs as required

Efficiently manage conference room restriction program for multiple sites 

Report on building data, organizational data, and occupancy metrics at the campus, metro, or regional level

Measure, monitor and report cost saving and value added contributions 

Interacts with the client, Portfolio Management and other JLL service lines

Domestic travel is required 

Required Knowledge, Skills and Abilities

3 to 5 years work experience in occupancy or space planning at a strategic level; interior office planning; or move/project management in a corporate real estate setting as a vendor or end user 

Excellent written and verbal communication skills; able to tactfully deliver difficult messages, and tailor information to the audience 

Advanced proficiency in MS Office (Excel, PowerPoint, and Word), Google Suite (Sheets, Slides and Docs) and Adobe Acrobat, with the capability to master client specific programs 

Ability to consolidate data and floor plans into MS PowerPoint / Slides for presentations to client and lines of business 

Proficient in AutoCAD for test fit option development. Intermediate proficiency preferred. 

Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar). Intermediate proficiency preferred.

Proficient in web-based file sharing applications

Self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners 

Strong oral and written communication skills.

Comfortable with frequent or rapid change; flexibility to adapt to shifting priorities 

Ability to effectively manage time, organize and prioritize deliverables and workload 

Demonstrated consistency in values, principles and work ethic 

Understanding of and commitment to client service

A desire to work within a diverse, collaborative, and driven professional environment 

Education 

Bachelor’s Degree in Management, Architecture, Design, Real Estate, Construction or a related field 

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.