Accounting Support
3 weeks ago
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Position Title: Central Office Accounting Support - PO
Salary Schedule : PCSD Classified
Department: Business Services
Job Code: 243101
Reports To: Business Services Coordinator
Work Schedule: Annual/8 hr.
Grade/Level: BSACT
FLSA: Non - Exempt
Primary Function: Oral and written communication skills. Correct English usage, grammar, spelling, punctuation, and vocabulary. Interpersonal skills using tact, patience, and courtesy. Record-keeping and report preparation techniques. Modern office practices, procedures, and equipment. Maintain records and files.
Working Conditions: Physical Demands:
Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant Interruptions
Hearing and speaking to exchange information
Seeing to read a variety of materials
Sitting for extended periods of time
Bending at the waist, kneeling, or crouching to file materials
Qualifications:
Minimum of a high school diploma or GED
Must possess strong computer, typing, bookkeeping, and analytical skills
Excellent communicator
Ability to maintain confidentiality
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
Essential Functions:
Review, receive into system, and process purchase orders and invoices for payment, sending overages to purchasing for approval
Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents
Monitor/process accounts payable email account for invoices and other vendor correspondence
Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors
Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment
Review problems with supervisor
Monthly review and resolution of open purchase orders listed on report
Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule
Assist in implementation of accounts payable process improvements as needed
Back up and assist with other departmental responsibilities as needed
All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow
All other duties assigned by the Superintendent or designee
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