Conference Center Meeting Planner

2 weeks ago

Schaumburg, United States American Society of Anesthesiologists Full time
Details

Posted: 09-May-24

Location: Schaumburg, IL

Type: Full Time

Preferred Education:

4 Year Degree

CONFERENCE CENTER MEETING PLANNER
SCHAUMBURG, IL – FLEXIBLE HYBRID SCHEDULE

Feel good about your work—and your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients in their care. You can be a part of this important work—join more than 160 change-makers, collaborators, and advocates as we continually work towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our policies, culture, and people strengthen this commitment every day. As a result, ASA has been named one of the Best and Brightest Companies to Work For in Chicago and the Nationfor the past seven years.

ASA offers flexible hybrid work arrangements, a "dress for your day" mindset, generous time off, plus big development and educational opportunities, so you can write your own story. What's more because ASA is a professional association—not a corporation—we value performance over profits.

As part of the health care community, we offer a full slate of health, financial, and wellness benefits to support personal and family needs, including quality medical, dental, and vision insurance at a reasonable cost, 401K match, a free fitness center, breastmilk shipping, CALM subscription, volunteer committees, employee resource groups, and much more.

Be part of a collaborative, caring community. Reach out to ASA today

Position Summary:

The ASA Conference Center Meeting Planner provides logistical meeting planning for events held at the ASAHQ Conference Centers in Schaumburg and Washington DC and other small-midsize meetings as assigned. Support the Conference Center Manager in the growth and development of the Conference Center operations and revenue generating activities. This position is responsible for planning ASA offsite Executive Office events. This position is responsible for the ANESTHESIOLOGY annual meeting shipment, photography support and community giveback programs.

Primary Position Responsibilities:

· Plan and implement committee and editorial board meetings and educational events at both ASAHQ venues in Schaumburg and Washington DC. Serve as the primary event planner providing support to committee liaisons and ASA staff. Flexibility in schedule as weekend work is required for various events.

· Planning and oversight of event orders, meeting space set up/tear down, hotel guest room blocks, catering, audio visual, transportation, and event budgets for assigned meetings.

· Provide on-site staffing and project coordination for external, revenue generating organization events scheduled in the ASAHQ Conference Centers in Schaumburg and Washington

· Oversee planning for all Meetings Department events and other meetings as assigned by the Conference Center Manager.

· Responsible for planning all ASA offsite Executive Office dinners and other events as necessary throughout the year

· Plan all site visits for all ASA meetings including but not limited to ANESTHESIOLOGY and ADVANCE meetings.

· Oversee logistical planning for the ANESTHESIOLOGY annual meeting shipment, photography support and community giveback programs.

· Provide onsite and planning support in collaboration with Meetings Department staff leads as needed for ASA Governance and Advocacy meetings including Legislative Conference, Board of Directors Meetings, House of Delegates and other Governance meetings and events held during the Annual Meeting.

· Responsible for Requests for Proposals, pre and post-event reporting, presentation creation and other meeting related projects for assigned events.

Position Qualifications:

· Bachelor’s degree in hospitality/meeting management or related field preferred.

· Minimum 1+ years of related experience in meeting planning and logistics, including previous experience with a high volume of public / member interaction. Hotel experience (Convention Services, Catering, Sales and Operations) a plus.

· Experience working with hybrid and virtual meetings required.

· Association (membership organization) experience preferred.

· Certified Meeting Professional (CMP) and Digital Event Strategist (DES) or similar certifications a plus.

· Involvement and interest in industry organizations (PCMA, MPI, etc.) desired.

· Knowledge in continuing professional education programs including familiarity with CME, PhRMA, and ACCME rules & regulations compliance related to meeting coordination preferred.

· Computer proficiency in Microsoft Office.

· Highly developed interpersonal skills, ability to network, and demonstrated high level of confidence and poise with a strong member service orientation.

· Demonstrated personal integrity in negotiations with vendors and contractors and in communications with members and staff.

· Ability to recommend and implement professional best practices.

About American Society of Anesthesiologists The American Society of Anesthesiologists (ASA) is a medical association that serves more than 55,000 members in the and around the world. We strive to be the world's premier medical society by offering superior educational opportunities and resources to our members, as well as a positive, empowering environment for our employees. With more than 175 talented, enthusiastic employees, our organization places tremendous value on the contributions, unique expertise, and vast knowledge that every individual brings to our table. Our Schaumburg, Illinois headquarters is home to a variety of member support, education, marketing, and operational functions, while colleagues in Washington fiercely advocate on behalf of patients, physician anesthesiologists and the specialty as a whole. Each of us is dedicated to our members and we strive to create an outstanding experience that helps them succeed. This commitment to excellence reaches far beyond our daily tasks—we set high expectations for ourselves, exhibit a strong work ethic and take pride in the results we achieve. Collectively, our desire to keep improving allows us to achieve great things as we seek feedback, pursue know...ledge, and strategize to enhance our organization for the future. One tangible result of living these values is being named one of Chicago's Best & Brightest Companies to Work For in addition to one of the Best and Brightest Companies to Work For in the Nation for the last five years. ASA was also awarded the Health Champion designation for two consecutive years by the American Diabetes Association. As we continually seek to strengthen the organization, we welcome individuals who are competent, innovative, motivated, and agile. If this sounds like you, please consider reaching out Show more Show less

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