Purchasing Analyst, Bureau of School Health

**OPEN TO APPLICANTS WHO ARE PERMNENT IN THE CIVIL SERVICE TITLE OF PROCUREMENT ANALYST AND APPLICANTS WHO ARE PERMANENT IN OTHER COMPARABLE TITLES OF Contract Specialist, Staff Analyst and Principal Administrative Associate ***

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:
1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods
3) Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness
4) Reduce black maternal mortality and make New York a model city for women’s health
5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In , the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

PROGRAM AND JOB DESCRIPTION:

The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Health is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognize their power and is given the opportunity to reach their full health and development potential.

The Office of School Health (OSH) is a joint Program of the Department of Education (DOE) and the Department of Health and Mental Hygiene (DHMH) responsible for promoting the health of over 1.3 million school children enrolled in approximately 1, public and non-public schools in the New York City.

Services to students include case management of chronic health problems, preventive health screening, urgent care, medication administration, preventive counseling, health education, referral for care and assurance of ongoing effective treatment. OSH is seeking a self-motivated Purchasing Analyst with experience in NYC procurement policies and procedures, strong problem solving, and critical thinking skills who can assist in providing procurement support.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

Coordinate with and provide technical assistance to OSH Programs regarding the preparation and processing of procurement requests, including all required documents for the purchase of goods and services that support program goals.

Prepare, review and monitor procurement requests for accuracy and clarity, and ensure that all required documents and justifications are provided prior to submission to the Division.

Provide technical assistance and support to programs in the development of all solicitation methods: Purchase Orders, Requirements Contracts, Contracts, Sole source contracts and procurements, contract & purchase order modifications and amendments, requests for cost & no-cost procurement extensions, etc.

Track and monitor vendor performance to ensure timely processing and spending down of approved procurement agreements.

Conduct vendor outreach and solicitation in accordance with City and Agency procurement policies and regulations.

Communicate and negotiates with vendors when needed to oversee proper maintenance of procurement agreements.

Review bids and quotations to determine the most reasonable price and makes recommendations for vendor selections.

Supervise part-time staff and interns.

Assist with the procurement of PPE and other emergency equipment in support of COVID related activities for the Bureau.

Coordinate closely with OSH Budget Analyst to ensure accurate tracking and management of procurement spending.

Additional duties as needed.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Preferred Skills
-At least 3 years of procurement experience working in a city government agency.-Knowledge of budget systems within the City of New York and the Department of Health and Mental Hygiene: FMS (Financial Management. System, OES (OTPS Encumbrance System), BMS (Budget Management System, PAYRS (Payment Request System), and Contrack (Contract and Purchasing System). -Proven record of initiating and managing complex, interdisciplinary projects involving multiple partners and technologies. -Extensive experience in mediating among groups with competing perspectives. -Strong written and oral communication skills. -Strong attention to detail. -Proficiency with Microsoft Word suite especially Excel, Access, Word and Outlook.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement"> Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

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