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Assistant Contracts Administrator

3 months ago

Lansdale, United States NavitsPartners Full time

Position: Assistant Contracts Administrator 
Location: West Point, PA
Duration: 4 Months+

Job Description:

The selected candidate will provide procurement support in areas including, but not limited to, sourcing services. This includes analyzing procurement data such as internal budgets, supplier budgets, market, and spend data. This role works closely with internal stakeholders in various departments such as Procurement and Finance to achieve cross-functional business objectives. The Contracts Administrator is also responsible for certain aspects of contract execution and ongoing contract management. This role will report to the designated manager to support sourcing initiatives and procurement category management.

Primary Activities:

Sourcing Management:

  • Assist in creating and executing RFIs (Request for Information), RFPs (Request for Proposals), etc.
  • Support negotiations with suppliers to achieve desired business outcomes.

Contract Negotiation, Execution, and Management:

  • Learn to negotiate contract terms and conditions.
  • Prepare various contract documents for internal review, approval, signature, and filing.

Stakeholder and Category Support:

  • Appropriately escalate issues and concerns to procurement management and other functional areas such as Legal, Privacy, Compliance, etc.
  • Support the development and implementation of category strategies.

Qualifications:

Education: Bachelor’s degree with 2+ years of experience or a High School Diploma with 5 years of experience.

Experience and Skills:

  • Comfortable in an assertive, entrepreneurial environment.
  • Ability to work effectively in a team atmosphere.
  • Solid analytical and communication skills.
  • Strong organizational skills.
  • Highly responsible, self-motivated, proactive, precise, and detail-oriented.
  • Eager to learn procurement processes and business skills to support sourcing requirements.
  • Capable of managing multiple tasks concurrently.
  • Analytical abilities to evaluate budgets, compare supplier proposals, and analyze internal data.
  • Experience with Ariba Sourcing.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word.
  • Previous experience in procurement (sourcing) roles is a plus.

Preferred Experience and Skills:

  • Experience in roles related to the pharmaceutical industry, clinical research, procurement/supply chain management, finance, or project management.
  • Experience in the relevant category is strongly preferred.
  • Negotiation skills and the ability to influence.
  • Contracting experience.
  • SAP/Ariba experience.